For assistance with curriculum proposals, please contact your appropriate associate dean

Preparing Course Proposals

Proposals for new courses and changes to existing courses are submitted via an electronic form and workflow, Web Now/Image Now. The proposal form follows standard routing for review and approval and allows for automated flow of information to Banner, degree audit system, and Acalog. Development of a similar workflow for program proposals is anticipated. Detailed instructions for completing the form and the workflow process are available under the Curriculum tab on the Academic Affairs website,

A. Deadlines for Submission

Refer to the Academic Affairs Web site for deadlines and effective dates for catalog changes, http://www.indstate.edu/academicaffairs/curriculum.htm. The length of time necessary for course approvals varies considerably based on many factors, including the need for consultation and whether or not the proposal is associated with a program proposal. A sample timeline and flowchart of the approval process appear in Appendices C and D. Departments should consult their dean’s office for details and estimates of the time to approval.

B. Overview of the Course Proposal Form

Indentifying Information: The first section of the form identifies the course and the contact person. The contact person may be the designer of the course, chair of the department’s curriculum body, program director, or department chair. He or she should be someone familiar with the course and able to verify details of the proposal and respond to questions.

When modifications are being proposed to an existing course, once the current prefix and number of the course are entered, data drawn from Banner will automatically populate all relevant fields in the remainder of the form.

Current and Proposed Corse Information: This section shows course information in a side-by-side format and consists of a series of fields, check boxes, and drop-down boxes. When modifications to an existing course are proposed, fields on both the Current and Proposed sides of the form will automatically populate. Enter the desired changes into the appropriate fields on the Proposed side of the form. These changes will highlight for ease of recognition. To propose a new course, enter all information on the Proposed side of the form.

Course Inventory Management: Use the check boxes to indicate that a current course is to be banked, eliminated, or reactivated, that a new course is replacing an older one, and that the course proposal is associated with a program proposal.

Catalog Copy: When you’ve entered all information, the form will display the new catalog copy following the old catalog copy (if applicable) exactly as it will appear in the catalog.

Course Rationale: Explain the need for a new course, or modifications to an existing one. Note circumstances that prompted the proposal’s development.

Course Resource Management: Indicates whether additional faculty, space, or equipment will be needed to support the course and sources of funding for these.

Actions Concerning This Proposal: This section corresponds to the signature pages of paper forms and is populated as the various approving bodies and individuals record their actions.

Notes from the Registrar Concerning this Proposal: The Registrar reviews all course proposals to inform departments of such matters as the availability of course numbers, other courses and programs that would be affected, and to confirm effective dates.

Syllabi, Consultation, and other Attachments: All proposals for new courses must be accompanied by a complete sample syllabus. See section V.A.12 for guidelines. Documentation of consultation is also attached to the proposal, as are minutes of meetings and other materials as appropriate.

C. Guidelines for Completing the Course Proposal Form

D. Actions in the Course Proposal Workflow

Detailed instructions for approving and forwarding the electronic proposal are included on the Academic Affairs website. All steps in this process are automated. At each level of review, the responsible faculty and administrators enter the actions taken in the “Actions Concerning this Proposal” field on the e-form. Pressing the “forward” arrow sends the next recipient an e-mail notification of the proposal awaiting their review.