For assistance with curriculum proposals, please contact your appropriate associate dean

Preparing Program Proposal Forms

Departments should identify individuals to help prepare the necessary forms and to review them for accuracy and completeness. These individuals should consult with their dean’s office about the preparation of forms. Often the person is the contact listed on the Program Proposal Form.

Proposals should be submitted in hard copy with originals of all signature pages, and via email attachment in Microsoft Word format with scanned signature pages. The Word document can be corrected and revised as necessary during the approval process, and relevant portions readily incorporated into Academic Notes and Acalog, the University’s on-line catalog.

A. Deadlines for Submission

Refer to the Academic Affairs website for deadlines and effective dates for catalog changes, The length of time necessary for program approvals varies considerably based on many factors. A sample timeline and flowchart of the approval process appear in Appendices A and B. Departments should consult their dean’s office for details and estimates of the time to approval.

B. Overview of Forms

Program proposals normally include the following forms. All forms can be found on the Academic Affairs website; samples are included in Appendix E of this manual.

C. Instructions for the F-2

The form itself includes directions. The comments below are designed to supplement those.

When you have completed your F-2, forward it to your dean's office.

D. F-3 Degree Audit Report for Programs

Your dean’s office will forward this with the F-2 to the Office of Registration and Records. Information about transfer and articulation agreements, or other programs potentially affected by the proposed curriculum will be reported here. The completed F-3 is returned to the dean’s office to accompany the F-2 through the college and university level approval processes.

E. F-4 Consultation Form

Based on information received from the degree audit report, and consultations with the proposing department, the dean’s office sends consultation forms to the other programs potentially affected by the proposed curriculum. These should be returned to the dean’s office and to the proposing department within fourteen days. If a consulted department raises issues about the proposed curriculum, the proposing department responds on the F-4 and may make adjustments to the curriculum on the F-2 before proceeding to college-level approval. The signed originals are returned to the dean’s office; a scanned copy accompanies the electronic version of the proposal.

F. F-8 Financial/Staffing Resources Checklist

This form is required for new programs not needing ICHE approval (ICHE requires its own extensive resource documentation) and for substantial revisions to existing programs.

G. Attachments

For new programs and significant revisions, attach assessment plans, four-year programs of study (for undergraduate programs), and transition plans. Additional documents such as minutes of meetings or memoranda detailing resource allocations may be included as necessary.