FAD
NEWS & UPDATES FAQ TRAINING RESOURCES IMPLEMENTATION NEED HELP?

NEWS & UPDATES

WHICH FAD CATEGORIES WILL TAKE THE LONGEST TO ENTER/UPDATE?

Scheduled Teaching: annotate each course; upload syllabus, student evaluations, etc. - figure out what to do with identical course entries/documentation

Intellectual Contributions: are you going to use the FAD to keep track of the status of your publications; e.g, from 'in progress' thru 'published'?

Contracts, Fellowships, Grants, Sponsored Research: no importing of data; all manual entry

WHAT DECISIONS DO DEPARTMENTS, COLLEGES, CO-AUTHORS need to make?

The big question: do you want to make the FAD part of the College Annual Review and Promotion process? Be sure to work thru your governance structure. You will need to request that a College-level template be created. This will take time and needs to be completed during a Spring semester in order for it to be used for the following academic year.

Co-authoring among ISU co-authors: decide which author will input the entry; suggestion: primary author. All authors will see entry in their own FADs; only entry author can edit.

Optional fields: the standard FAD entry screen has a number of fields that could be made mandatory or optional at either the Department or College level. Decide what fields should be which level and have guidelines where necessary on what to enter, and when.

WHAT IS FILE UPLOAD LIMIT? 50MB limit for Store File fields

OCTOBER 1, 2014:

ADDED TO FACULTY DEVELOPMENT ACTIVITIES: Webinar

ADDED TO INTELLECTUAL CONTRIBUTIONS: Blog post

SEPTEMBER 16, 2014:

SEPTEMBER 5, 2014: 2014-2015 Yearly Data imported.

SEPTEMBER 3, 2014   

Summer 2014 Teaching Schedules and Academic Advising data have been imported. Login and REVIEW your summer course data. UPLOAD your syllabi and student evaluations; ANNOTATE course information.

JULY-AUGUST

JUNE 9, 2014

May 28, 2014

Spring 2014 Teaching Schedules and Academic Advising data were imported. Please login and REVIEW your spring data. UPLOAD your syllabi and student evaluations; ANNOTATE course information. This is official data loaded from Banner. If there is an academic advising discrepancy, contact your department chair. Also, remember that faculty are responsible for information from 2012 forward, so UPDATE the other semesters you will find in your FAD.

 

APRIL - SEPT

Access to FAD by Academic Department Administrative Assistants established so they can create reports, manage data, etc.

March 3, 2014

As of March 3, 2014 the Faculty Activity Database (FAD) is available to all faculty via MyISU. The primary goal is to have a continuous, up-to-date database of faculty activities that colleges, departments, and the university can use to generate reports on an as-needed basis. Faculty are encouraged to enter activities, such as scholarship and service activities or awards, as they occur throughout the semester, rather than a one-time load or update at the end of each academic year.

For annual reporting purposes, the Provost has requested that faculty input scholarship and service activities starting from the 2013/14 academic year onward. Additionally, while scheduled teaching will be automatically loaded, you will also have the opportunity to upload associated teaching documents and other related teaching activities.

Specific colleges or departments may have a need or requirement for their faculty to enter activities prior to this date. In Fall 2015, faculty biennial reviews will be conducted via data entered into the FAD.

ACCESS THE FACULTY ACTIVITY DATABASE

FADFirst-time users: Login to the Portal, click on “MyISU Apps” and select the Faculty Activity Database badge (shown on right). This will automatically log you into the software.

Non-Faculty: Only faculty will be able to see the badge in MyISU Portal. All administrative accounts (non-faculty): access the FAD via the direct url login. If you need administrative access (primarily academic department administrative assistants or others as designated by department chair or Dean), have your administrator contact the ePortfolio Faculty Fellow, Marsha Miller, at marsha.miller@indstate.edu with your [in this order: LAST NAME, FIRST NAME, ISU EMAIL ADDRESS, DEPARTMENT NAME, COLLEGE NAME, PORTAL ID, 991 NUMBER

WORKSHOPS: workshops will be offered on campus and online via Collaborate sessions. Locate schedule and register at http://challenger. indstate.edu/workshop/facultyactivitydb/.

Arrangements for college-specific workshops or individual briefings can be made by contacting the ePortfolio Faculty Fellow, Marsha Miller, at marsha.miller@indstate.edu.

UPDATING YOUR FAD INFORMATION - A YEAR-ROUND COMMITMENT

It is crucial for faculty and deans to keep activities in FAD so that up-to-date reports can be generated throughout the semester on an as-needed basis. Academic Affairs will send emails throughout the year, suggesting activities to enter into FAD. The emails will be strategically scheduled for when common activities take place or when data is loaded into the system. Associate Deans will also be emailed reminding them of any upcoming reports that will need to be generated via FAD.

Take a look at the schedule below to help prioritize your data entry.

Suggested FAD Categories to Update or Check (pdf)


MONTH SUGGESTED FAD CATEGORIES TO UPDATE OR VERIFY
September Personal & Contact Information
Confirm Yearly Data
Academic, Government, Military and Professional Positions
Non-faculty/Proxy Accounts (Associate Deans)
College Committees (Associate Deans)
Training Schedule
New committee assignments: Include START DATES - and END DATES if known
October University and select College committees will be loaded into system - FAD team member will contact committee chairs, etc. to collect information
Administrative Assignments
Professional Memberships
Committees
Advisory Boards (Chairs and Deans)
November Scholarship/Research/Creative Activity
December Fall teaching schedules loaded into system (after final grades) - via Banner
Fall academic advising data loaded into system (after final grades) - via Banner
January Teaching Activities
Librarianship Activities
Training Schedule
February Service Activities
External Connections and Partnerships
Non-faculty/Proxy Accounts (Associate Deans)
March Scholarship/Research/Creative Activity
April Faculty Development Activities
Licensure and Certifications
Media Contributions
Annual Report Information (Dept Chairs & Deans)
May Spring teaching schedules loaded into system (after final grades) - via Banner
Spring academic advising data loaded into system (after final grades) - via Banner
Teaching Activities
Librarianship Activities
Awards and Honors
Consulting
Completed committee assignments: insert END DATES

 updated June 18, 2014