Guidelines for Weeding Administrative Records
Documents that have passed their period of usefulness may be separated from the files and should be destroyed. Transitory material is found with-in correspondence and subject files in most offices and departments.
The following categories of papers generally may be eliminated from files since these papers are usually without value.
Do not send these documents to the Archives Records Center unless it is an unduplicated document related to a historical event, program or function.
| Accounting Statements | Memos (commenting) |
| Acknowledgements | Orders, financial out lines |
| Announcements of meetings | Payroll Deduction notices |
| Applications (except admissions apps) | Proofs for publications |
| Ballots | Proofs for Publications |
| Bank Statements | Reading Files |
| Bills, Financial | Releases |
| Budgetary Records | Reminders (after action) |
| Cash Books | Routine Financial Records |
| causal Calculations | Requests |
| Causal memos | Reservations & Confirmations |
| Checks, Canceled | Sales Literature |
| Claims | Shorthand notes |
| Class Books | Tickets |
| Copies for Publications | Time Books & Records |
| Covering letters & Memos | Trial Balances |
| Day Books | Vouchers |
| Directives & Instructions | Warrants |
| Drafts (after final issue) | Work Orders |
| Inter-Department Memo | Work Papers |
| Invitations | Work Sheets |
| Invoices |