Adopted by Faculty Council, January 16, 2008
College of Arts and Sciences
Recognizing that administrative restructuring can be initiated both internally (from within units) and externally (from outside units), Proposals may be developed by a range of parties: an individual faculty member, a group of faculty members, a chairperson, the Dean of the College, the Provost, or the President.
Proposals for administrative restructuring include merging units, dividing units, forming new units, and eliminating units, as well as other unforeseen plans to alter administrative structure.
When faculty or chairpersons propose an administrative change, the development of the Proposal must adhere to consultative processes within the unit. Committees, when appropriate, should be involved, and the results of committee votes should be recorded; subsequently, the unit should deliberate on the Proposal, and the results of unit votes must also be recorded.
Those within the unit who wish to propose restructuring must consult with the Dean and his or her staff to ensure the feasibility of the Proposal in terms of staffing, facilities, budget, and resources; these consultations may forestall problems that are unforeseen at the unit level (distribution of FTEs, budgetary issues, space allocation, and so on) but that may be addressed in productive ways during the development process. In addition, the Dean should assess whether the Proposal can be implemented without creating adverse effects on other units within the College.
If individuals or groups of individuals within an affected unit—either members of committees or members of the unit as a whole—object to the proposed restructuring, they may prepare Written Dissents; while Dissents are not considered part of the Proposal, they will be forwarded with the Proposal as it continues through the review process.
When the Dean, the Provost, or the President proposes an administrative change, his or her office will prepare the Proposal.
The administrator who proposes the restructuring must consult with the affected units. The review process should begin at the committee level, when appropriate, and the results of the committee votes must be recorded; subsequently, the unit should deliberate on the Proposal, and the results of the unit votes must also be recorded.
If individuals or groups of individuals within the affected units—either members of committees or members of the unit as a whole—object to the proposed restructuring, they may prepare Written Dissents; while Dissents are not considered part of the Proposal, they will be forwarded with the Proposal as it continues through the review process.
Proposals must include the following elements (or an explanation of why the element does not apply):
Written Dissents, if any, are not part of the formal Proposal but should be attached to it.
The Proposal—along with Written Dissents, if any—will be submitted to the Chairperson of the Faculty Council.
The Chairperson will review the proposal to ensure that it contains all necessary elements. If the proposal is incomplete, the Chairperson will request a revised Proposal, detailing the required additions. Revised Proposals will be treated in the same manner as original submissions.
When a Proposal is complete, the Chairperson will forward the Proposal and Dissents, if any, to the Dean and the Executive Committee of the Faculty Council. The Chairperson will also forward the Proposal and Dissents, if any, to the Academic Affairs Committee and the Administrative Affairs Committee, charging them to evaluate the Proposal and provide a recommendation to the Faculty Council.
The Academic Affairs Committee and the Administrative Affairs Committee will review the Proposal separately. They may consult proponents to request additional information or suggest revisions.
If those who made the Proposal choose to revise it based on Committee recommendations, they should notify the Chairperson of the Faculty Council, who will notify the Dean and the Executive Committee.
The initiators of the Proposal should then return to affected committees and units for additional discussions and votes (see Stage 1). The revised Proposal should then be forwarded to the Chairperson of the Faculty Council (see Stage 2). Revised Proposals will be treated in the same manner as original submissions.
If the initiators of a Proposal choose not to revise, each Committee will proceed with its recommendation.
Each Committee will make a recommendation to the Faculty Council to approve or reject the Proposal.
Forwarding the Proposal.
A brief summary of the discussion and the vote of each Committee will be forwarded to the Chairperson of the Faculty Council, who will place the Proposal on the agenda of the next regularly scheduled meeting of the Faculty Council and forward to all members of the Faculty Council the following documents:
Those who initiated the Proposal—either the person(s) or representatives of the group or unit—must attend the meeting at which the Faculty Council will discuss the Proposal.
During the Faculty Council discussion of the Proposal, those representing the Proposal may be asked to provide additional commentary or respond to questions. The Council will also allow any ISU faculty member with interest in the Proposal to address the Council. After discussion, a vote will be taken to approve or reject the Proposal.
Forwarding the Proposal
After the Faculty Council votes, the Chairperson will forward the following documents to the Dean:
The Dean will review the full range of documents related to the Proposal and prepare a written evaluation that will be shared with the Faculty Council.
Forwarding the Proposal
If either the Dean or the Faculty Council supports the proposed administrative restructuring, the Dean will forward the following documents to the Chairperson of the Faculty Senate:
*Discussions should be detailed and informative, even when some elements of
the plan cannot be fully resolved. For example, projections about staffing and
budget often must be negotiated at later stages; however, proposers should offer
plans, recommendations, and projections.