Useful Information for CCS Coordinators

Table of Contents

InternNet Offers Search Opportunities for Internships

Process for Setting up Polycom Units

IHETS Interactive Links

IHETS Interactive Support and Training Information

Key Schedule Dates

Dual Credit Course Information

Graduate Teacher Education Flyer

Ivy Tech Book Store Procedures

Transfer of Credits for ISU

    ------------------------------------------------------

Process for Setting up Polycom Units

IHETS has provided a video clip to assist us in setting up our Polycom units. It is found at the following WEB address.

http://www.ihets.org/progserv/dms/videoconferencing/tutorials/polycomfx.html

IHETS Interactive Links


For more information the following IHETS Web site have the most current information, including a growing library of support and training materials:

Main IHETS Interactive page: http://www.ihets.org/progserv/video/migration/

If you have questions about this message or the service in general, please contact one of the following IHETS staff:
 

Rauf Khalid Assistant Director of Data Networks rkhalid@ihets.org (317)263-8919
Tim Paige, IHETS Training Manager tpaige@ihets.org (317)263-8967
Lynn Ward Assistant Director of E-learning lward@ihets.org (317)263-8909
George Khazal   gkhazal@ihets.org (317) 263-8870
Alan Stillerman   astiller@ihets.org (317) 263-8888

Graduate Teacher Education Flyer

At the regional CCS meeting, Diane Watters promised that she would create a Graduate Teacher Education flyer that gave a brief overview of Ball State's graduate teacher education programs. To access the flyer, click here. An error message designed to block virus attacks will show. To access the flyer, click the yellow bar and select "Allow blocked content...", then click Yes to allow the pdf file to display.

The following URL is the source of the most up-to-date information regarding Distance Education classes from Ball State. www.bsu.edu/distance


 IHETS Interactive Support and Training Information

IHETS Interactive's primary web site is found at

http://www.ihets.org/progserv/dms/meeting/Overview.html

 

Initial Requirements

Set-Up

Support

Initial Requirements

 

The following steps are recommended to become familiar with the Macromedia© Breeze© product

  1. Load the Macromedia© Flash© software by clicking on the link:

    http://www.macromedia.com/shockwave/download/download.cgi?P1_Prod_Version=ShockwaveFlash

  2. Review the simulated business session prepared by Macromedia© found at:

    http://www.macromedia.com/software/breeze/productinfo/meeting/experience/index_mm.html

  3. Review the IHETS video at link: http://interactive.ihets.org/p59334959/

Set-Up

 

When you need to install and set-up a PC to be used IHETS Interactive, complete the following steps:

  1. Run Start-up: http://www.ihets.org/progserv/video/migration/support/QuickStart.pdf

  2. Review the instructions for Installation and Configuration of Breeze© at link:

      http://www.ihets.org/progserv/dms/meeting/participants/index.html

  3. Print out these instructions. They will be used in step 4 of the procedure below.

  4. Readiness Self Test: http://www.ihets.org/progserv/video/migration/support/selftest.html

The final step includes the following five steps:

  1. Watch a Short Breeze Meeting Demo. This step was done in the third step of the initial training and may be skipped;

  2. Review Bandwidth Requirements, Hardware and Software Recommendations. You may want to follow this step as well, but CCS Regional staff completed this analysis for the CCS Learning Centers;

  3. Test your Connection. This step will occur automatically and determine if the designated PC complies with IHETS requirements. When the step completes, you will see the message "Test Completed Successfully";

  4. Join the Test Meeting Room and Run the Audio Setup Wizard. Complete this step by logging on to link: http://interactive.ihets.org/testroom/. Use your browser to connect to the Meeting Room and enter as a guest by choosing the Click to Enter button. Follow the instructions in guide to install and configure the software and hardware components for Breeze Meeting.
    If you are unable to connect to the Meeting Room or successfully complete the audio setup wizard, contact the IHETS Help Desk for assistance (317.263.8999 or toll free: 1.800.246.7615).

  5. Schedule an Appointment for Final Validation. To become authorized IHETS Interactive Receive Sites must be validated by the IHETS Help Desk. To schedule an appointment for validation, contact the IHETS Help Desk at 317.263.8999 or 1.800.246.7615. Appointments can be scheduled between 8am and 6pm Monday through Friday.

Support

Ongoing support is provided in several ways:

  1. On-Line support from IHETS

    1. General Information for Hosts is available at link:

      http://www.ihets.org/progserv/dms/meeting/hosts/index.html

    2. Participant Information is available at link:

      http://www.ihets.org/progserv/dms/meeting/participants/index.html

    3. IHETS documentation has been tailored to the IHETS Interactive environment and should always be used before accessing similar information from Macromedia©.

  2. On-Line support from Macromedia©

    1. Breeze© documentation is available  from two sources. These sources provide an aninmated description of how to perform the following tasks:

      1. Sharing Files

      2. Sharing your screen with attendees

      3. Uploading content to your Breeze© Meeting Room.

      4. Broadcasting Audio

      5. Broadcasting Video

      6. Using a Whiteboard

      7. Recording a Meeting

      8. Requesting control of a shared screen

      9. Moving a recorded meeting

      10. Using Breeze© Conference Call feature

      The first source is the Breeze Quick Start Guide at link:

      http://www.macromedia.com/support/documentation/en/breeze/meeting/quick_start/

      The second source is the on-line documentation at link:

      http://www.macromedia.com/support/documentation/en/breeze

    2. The Breeze© Resource Center is a collection of self-paced tutorials, best practices, and help documentation to help you get the most out of Breeze©. It can be accessed by the link:
      http://www.macromedia.com/resources/breeze/.

    3. Troubleshooting problems with Breeze© is accomplished by its Support Center. It can be accessed by the link: http://www.macromedia.com/support/breeze/.

    4. You can register for initial and on-going training by accessing link:

       http://www.macromedia.com/cfusion/event/index.cfm?event=list&loc=en_us&product=Breeze

  3. IHETS Help Desk

Toll Free Phone Support: 1-800-246-7615

E-Mail Support: helpdesk@ihets.org

 

Key Schedule Dates

Event Dates

April 10, 2008 -- Distance Education Partnership Meeting @ Greensburg Community Learning Center, 422 East Central Avenue, Greensburg.

Holidays:

New Year's Day (observed following Monday when on the week-end)

Martin Luther King Day (third Monday in January)

Memorial Day (fourth Monday in May)

Independence Day (July 4th. July 3rd if the 4th is on Friday; July 5th if it is on Sunday)

Labor Day (first Monday in September)

Thanksgiving (fourth Thursday in November) plus day following

Christmas (December 24-26)

Key Monthly Dates

Monthly Reports -- third day of each month

Procard Reports -- first day of the month

Student Services -- Record daily and submit to Regional Computer Specialist on first day of the following month

Semester class schedules to Regional Director and Regional Computer Specialist (to update web pages) -- As soon as possible but no later than three weeks before classes start.

Final Class schedules to Regional Director -- Three weeks after start of each semester

Weekly Work Schedule -- two weeks prior to the beginning of each semester.

Blanket travel authorizations -- May 30th of each year

Travel Reimbursement -- The first and 16th of each month

Fiscal Period -- July 1 - June 30 each year.

Part-time Employees Time sheets are due:

January 11, 2007         July 12, 2006

January 25, 2007         July 26, 2006

February 8, 2007         August 9, 2006

February 22, 2007       August 23, 2006

March 8, 2007             September 6, 2006

March 22, 2007           September 20, 2006

April 5, 2007               October 4, 2006

April 19, 2007             October 18, 2006

May 3, 2007                November 1 2006

May 17, 2007              November 15, 2006

May 31, 2007              November 29, 2006

June 14, 2007              December 13, 2007

June 28. 2007              December 20, 2007

                                   

 
Dual Credit Course Information

Both IVY Tech and Vincennes are offering dual credit for high school students taking college credit courses.

Information for Vincennes is:

Just want to remind your coordinators that if the schools they work with need additional info on dual enrollment, VU can accommodate their needs.

At a recent "Education Roundtable” the Dept of Education has recommended academic transferable dual high school/college course credit for certain high school diplomas, therefore many schools are exploring different options. VU's Project EXCEL has over 70 courses available at $25 per credit hour.

Schools can contact:

Jim McFaul

Director Continuing Education
Vincennes University Jasper Campus
850 College Avenue
Jasper, IN 47546

JMcFaul@vinu.edu

Information from IVY Tech is:

Ivy Tech also has dual credit opportunities. Currently there is no cost to the high school students taking advantage of those classes.
 

Contact information:

Randy Proffitt
Executive Director
Marketing & Communications
Ivy Tech Community College of Indiana
p: 812.374.5122
f: 812.372.0311
email: rproffit@ivytech.edu

Ivy Tech -- Campus Connect

Campus Connect is the Ivy Tech Community College Web portal for students, faculty and staff.

 

IMPORTANT SECURITY NOTE!
 

IF YOU ARE ACCESSING CAMPUS CONNECT IN ANY COMPUTER LAB OR ON A PUBLIC PC, YOU MUST LOGOUT OF CAMPUS CONNECT. IF NOT, THE NEXT PERSON AT THAT PC WILL HAVE ACCESS TO YOUR EMAIL OR YOUR FACULTY OR STUDENT INFORMATION (CLASSES, BILLING, ETC)

 

The top 5 things you need to know about Campus Connect are:

What is Campus Connect?

Accessing the Campus Connect Portal

Create a Login

Forgotten Name or Password

Start-up Error Messages

Start-up Error Messages

When I try to access Campus Connect, I gett a pop up window error message.  This pop-up is because Campus Connect uses the window to determine which web browser you are using. To eliminate this error. go to Pop-up Blocking,

 

When I try to access Campus Connect, I get a Java error. This is because Java must be enabled to access Campus Connect. To learn more about enabling Java and JavaScript, click here and select the browser that you are using.


I don't know my username or password  All login id and password issues are resolved through Campus Connect. Three options are presented from Campus Connect's home page. They are:

First time users start here.
Forgot your username?
Forgot your password?

Select the appropriate action and follow the instructions to resolve the login issue.

 

What is Campus Connect?

 

Campus Connect is the new Ivy Tech Community College web portal. From it you can:

• campus-specific content
• email
• group web pages
• news & announcements
• eLearning
• online registration, grades, tuition payments
and much more... just look at its site map

A major effect of this site is that it replaces the separate web sites for Campus Pipeline, Web4 Faculty and Students, Virtual Library and eLearning powered by Blackboard. Now all of these services are available through Campus Connect using one ID and password. Web4 services are now available within the Online Student and Faculty channel found on the Student and Faculty Services tab.

 

To learn more about Campus Connect check out the Frequently Asked Questions page or on the Campus Connect: Training and Tutorials.
 


 Create a Login
 

To setup your account for the first time, go to Campus Connect and click on the “First Time Users” link.
This link takes you to an "Acceptable Use Policy" contract page to which any user must agree to  comply. Click on the “I Agree” button on this page.


The process of assigning a login id requires following 4 pieces of information:

Legal name.
The last 4 digits of your social security number.
Your date of birth in mmddyyyy ( Jan 6, 2006) format.
The zip code of your current mailing address.

Click “Next”.

 

The next step requires choosing a  password. It must be a minimum of 8 characters and alphanumeric. The password must be 8 characters and must contain at least one letter and one number. It is case sensitive so if you create your password in lowercase, then you must enter your password in lower case when you attempt to log into Campus Connect. When the password has been entered, click “Next”.
 

To insure privacy and security, the following security questions are asked. Campus Connect stores the answers to the six questions and future requests for lost passwords or changed passwords. Those processes require the correct answer to 3 of the 6 security questions. You have three attempts to successfully answer the three questions before your account becomes disabled and you have to contact the help desk to have a ticket opened with Information Security.

 

The questions are:

What is your mother's maiden name?
What is your city of birth?
What is your favorite color?
What is your favorite band?
What is your first pet's name?
What are the last 4 digits of driver's license?

Click “Next” when finished, then click on the link that take you to the main Campus Connect login page.


Forgotten Name or Password

 

At logon time, if you don’t know or cannot remember your username or your password, the login page has two links which permit a Campus Connect user to obtain the information from Campus Connect.


If a Password is forgotten choose the link Forgot your password?
Click on the “I Agree” button at the “Acceptable Use Policy” page.
On the next page, type in your username and the click on the “Next” button. If you don't know your username, click on the “click here” link to access the “First time user” section

Enter your new password. It must be 8 characters, it must contain at least one letter and one number and it is case sensitive. when you are complete, click on the “Click here to log in” link or to reset your password, click on the “Click here to reset your password” link and follow the steps in the “Forgotten Password” section.
 

If a Username is forgotten, follow the link Forgot your username? Click on the “I Agree” button at the “Acceptable Use Policy” page
and provide the following four pieces of information:

Legal name.
The last 4 digits of your social security number
Your date of birth in mmddyyyy format.
The zip code of your current mailing address.
Your username will be displayed

Click “Next”, then click on the “Click here to log in” link to login to Campus Connect. If you want to reset your password, click on the “Click here to reset your password” link and follow the steps  the “Forgotten Password” section.
Login Page
Visit http://cc.ivytech.edu
Type in your username and password.
 

Pop-up Blocking

 

Pop-up Blockers are programs that are designed to prevent "pop-up" ads from appearing while you browse the internet. They can cause problems because many of these "pop-up" ads use the web programming language Java. Pop-up killing or ad-blocking functions are included in some anti-virus, internet security, personal firewall, and browser programs.

 

Campus Connect has an excellent discussion of Pop-up Blockers on its home page from the link "Learn how to manage pop-ups."

Included in the discussion are answers to the questions"

What is a Pop-up Blocker?

Do Pop-up Blockers affect Campus Connect?

How to Disable Pop-up Killers?

Troubleshooting Viewing Pop-up Windows

How do I manage/disable my Popup blocker?

You can also access that page by clicking here.


To view a list of pop up blockers go to http://www.popup-killer-review.com/

Course Applicability System

(Transfer of Credits for ISU)

I am pleased to announce that Indiana State University is now live with CAS (Course Applicability System).

CAS is a FREE online tool that allows you to gain important information on how courses from other institutions will transfer to Indiana State University. Running Planning Guides on this site will allow you to gather information on the remaining classes that you need to enroll in to complete a degree at ISU. Initially the system is populated with the following institutions:

In Indiana:

-Ancilla College
-Ball State University
-Ivy Tech Community College
-Vincennes University
-University of Southern Indiana

In Illinois:
-Danville Area Community College
-Lake Land College
-Illinois Eastern Community Colleges (Frontier, Lincoln Trail, Olney Central, and Wabash Valley)

You may access CAS via http://www.indstate.edu/transfercentral/

Please go to the web site, set up an account, and start exploring.
Instructions for both students and advisors have been created and are available on the web site.

 

Please direct any questions to: isucas@indstate.edu or Transfer Central at 888.237.8080

 

Ivy Tech Book Store Procedures

 

Students now hand over a schedule and the clerks pull the books needed. We have compiled a 2 sided flyer with bookstore information for them to give to students who have a class section from another region. It doesn't have everything they need to know, but we
feel it is a starting place.

I've attached a copy. If you'd like to use it feel free. If you see any information which is incorrect let me know. I collected data from the DE portal page and regional bookstore or DE webpages. I then tried to verify information through the bookstore contacts.


Cynthia Barr, Instructional Technology Assistant

 

InternNet Offers Search Opportunities for Internships

 

Career fairs, business-to-business events, internship fairs and presentations are plentiful for Indiana INTERNnet staff, students, employers, universities and colleges during the fall months. As we focus on welcoming the students back to campus, numerous opportunities to make connections with students and employers are right around the corner.

Universities and colleges, thank you for hosting events at which we can interact with your students. During campus events, we will offer the opportunity to register with Indiana INTERNnet as the first step in the process of an internship search. Indiana INTERNnet staff is also available to assist with on campus workshops. To schedule a staff member to host your career workshop, visit www.indianaintern.net.

Employers, look for the green and purple banners indicating the presence of Indiana INTERNnet staff at your next career/internship fair. We'll be on hand to help you learn how to implement, improve or expand your internship program. In addition, employer registration will be available. With over 8,000 students currently registered, Indiana INTERNnet is your source for locating student interns.

Students, take advantage of these great opportunities on campus. At your fingertips, you will have access to employers who are interested in connecting with Indiana's best and brightest. For those of you searching for internships, register with Indiana INTERNnet and you will automatically be registered to win an iPod. Make the right choice; attend a career/internship fair and be a step ahead of your competition.

With a calendar that includes over 50 statewide events this fall, we'll see you soon!

Sincerely,

Pam Norman
Indiana INTERNnet Executive Director