Use Proxy to manage another user's Mailbox and Calendar in GroupWise. Proxy lets you perform various actions, such as reading, accepting, and declining items on behalf of another user, within the restrictions the other user sets.
Assigning Proxy Rights to Another User
Use the Access List in Security Options to give other users rights to proxy for you. You can assign each user different rights to your calendaring and messaging information. If you want to let users view specific information about your appointments when they do a Busy Search on your Calendar, give them Read access for appointments. The following table describes the rights you can grant to users:
1. Click Tools, then click Options.
2. Double-click Security, then click the Proxy Access tab.
3. To add a user to the list, type the name in the Name box, then when the full name appears, click Add User.
4. Click a user in the Access List.
5. Select the rights you want to give to the user.
6. Repeat Steps 4-5 to assign rights to each user in the Access List.
You can select <All User Access> in the Access List and assign rights to all users in the Address Book. For example, if you want all users to have rights to read your calendar, you would assign Read rights to All User Access. See more about Using <All User Access> below.
7. To delete a user from the Access List, click the user, then click Remove User.
8. Click OK.
Granting <All User Access> Read rights to your Calendar allows everyone on your GroupWise system to be able to view details about your appointments. This can be helpful as people try to schedule you for meetings, etc. This information can help people locate you and reduce time wasted playing "phone tag."
Warning: Granting <All User Access> Read rights to your Mail/phone usually is not a good idea. This would give everyone in your GroupWise system access to your mail.
Managing Someone Else's Mailbox or Calendar
Before you can act as a proxy for someone, that person must give you proxy rights in his or her Access List in Options. The amount of access you have depends on the rights you have been given.
1. If you haven’t already done so, add the username of the person to your Proxy List. See Adding and Removing Users in Your Proxy List.
2. In the Main Window or Calendar, click File, then click Proxy.
Click the folder list header drop-down list (above the Folder List; it probably displays Online).
3 Click the name of the person whose Mailbox you want to access.
4. When you have finished your work in the other person's Mailbox, click the folder list header drop-down list, then click your own name to return to your Mailbox.