Accounts Payable and Student Refunds Direct Deposit

The Indiana State University Office of the Controller is pleased to announce the ability to pay vendors, employees, and students via direct deposit (ACH) for non-payroll items.  This means that payments from ISU Accounts Payable can be deposited directly into your bank account, with no waiting for a check to be mailed to you!  Notification of payment will be sent to you via e-mail.

NEW!!!!! View, change, or sign up on the web!  Students and employees can now view and change direct deposit allocations and sign up for direct deposit of reimbursements and student refunds via the MyISU Portal Interactive Services!  To do this, simply log into the MyISU Portal and click on "My Banner Self Service Links", then click on "Finance" and then "Direct Deposit for Accounts Payable and Student Refunds".  If you already have an allocation, it will be displayed on the screen.  To change your current allocation or sign up for the first time, click on "Change Direct Deposit Allocation".  From there, simply follow the instructions on the screen.  Any new allocations will be noted with a status of "Inactive" until reviewed by the Office of the Controller. Once approved, your allocation will be changed to "Active" and any previous allocations will be removed.  Allocations changed and created via the web will be processed daily, Monday through Friday.  This service is available only if you have a MyISU Portal ID.  Paper forms (below) will still be accepted.

Special information for student refunds:  If you expect to receive direct deposits for your student refunds, please be sure to indicate this when you sign up using the form below.  In some cases, you may still receive a paper check even after you have signed up for direct deposit.  The University reserves the right to provide the refund in the form of a paper check when necessary.  For security reasons, all e-mail notifications of student refund direct deposit payments will be sent to your official ISU e-mail address, regardless of the e-mail address on the form.  This service is not available for Parent Plus loans.

How Does It Work?

• You will get an email from the Office of the Controller confirming the amount of your payment or refund and the date it was transmitted to your bank.
• Confirm with your financial institution that your payment or refund has been deposited into your account before writing checks against these funds.
• In the unlikely event that your bank does not accept the direct deposit, the Office of the Controller will review the problem and notify you. (This most frequently occurs because you have entered an incorrect bank account number or routing code during the sign up process.)

To sign up for this service, please follow the instructions above to submit via the MyISU Portal.  If you do not have MyISU Portal access or prefer to submit a hard copy, please download the Direct Deposit Authorization Agreement form below and fax to us at (812) 237-8179, or mail or bring to:

Indiana State University
Office of the Controller/Financial Accounting
200 N. 7th Street
Terre Haute, IN  47809

Please note: Due to processing time required, it may take up to 5 business days for your request to go into effect.  However, the average processing time is about 2 business days.

If you change accounts or banks after signing up, download and fill out a new form and return it to us with an indication that your information has changed.  If you wish to stop using the direct deposit service, please let us know by e-mailing accountspayable@indstate.edu.

If you wish to type the form, download this version:
Direct Deposit Authorization Agreement Form (in pdf format with type-in fields)

If you wish to handwrite your responses, download this version:
Direct Deposit Authorization Agreement Form (in MS Word format)

See the image below for help with finding your routing/transit code and account number.  Do NOT include a check number or any spaces, dashes or special characters within the account number.

For questions about this service, e-mail accountspayable@indstate.edu.