Financial Accounting

Purchasing Equipment on the Procurement Card

This page contains information about purchasing equipment on the ISU PCard.  See also:
bullet item PCard General Information
bullet item Recordkeeping Procedures
bullet item Strategic Account Management (SAM)

Procedures for Purchasing Equipment using the PCard

Property Accounting is responsible for recording and maintaining capitalized equipment, non-capitalized equipment, and capital projects.

Equipment (with the exception of computers) may be purchased through the University procurement card. Equipment acquired in this manner must be reported to Property Accounting through the “Equipment Purchased on PCard” form.

A property tag is label that has a number and a bar code strip. It is applied to Indiana State University owned equipment.

  1. The policy for purchasing equipment on the PCard is as follows:
    1. All equipment must be tagged.
    2. All equipment must be purchased out of the capital equipment account.
    3. Purpose of the equipment purchased must be given on SAM.
    4. “Equipment Purchased on PCard” form must be completed and faxed (x8179) to Property Accounting.
    5. The “Equipment Purchased on PCard” form must be attached with the receipt of the purchase.
  2. To obtain a list of items that require a tag, capital equipment account codes, and any other information about Property Accounting, please visit the Property Accounting web page.

Instructions for Using the Equipment Purchased on PCard Form

  1. If this is your first time using the form, download and print the instructions in the following file:
    Digital Signature Directions - Equipment Purchased on PCard (MS Excel)
  2. Download and fill out the form:
    Equipment Purchased on PCard (MS Excel)

 

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