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Welcome to the Indiana State University
Procurement Card Program!
Procurement and Fleet Card Contacts
QUICK REFERENCE OF RESOURCES
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Procurement card general
information (Purchasing Office)
http://www.indstate.edu/purchasing/ge_card_services_procurment_card.htm
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Procurement card recordkeeping
procedures
http://www.indstate.edu/controller/finance/pcard_recordkeeping.htm
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Procedures for purchasing
equipment on the PCard
http://www.indstate.edu/controller/finance/pcard_equipment.htm
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GE procurement card application
instructions
http://www.indstate.edu/purchasing/PurchasingPages/Secure_Folder/GE NET
Applications info and link.doc
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Procurement card credit limit
increase form
http://www.indstate.edu/purchasing/GE%20Procurement%20Card/1limit5000procard[1].doc
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Procedures for lost or stolen
procurement card
http://www.indstate.edu/purchasing/GE%20Procurement%20Card/procardcancel-1.doc
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Strategic Account Management (SAM)
information
http://www.indstate.edu/controller/finance/SAM.htm
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WEB RESOURCES
https://gesamservice.corpcard.com: To access SAM, a web site
provided by GE that gives cardholders access to:
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PCard transactions for the past 12 months
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Transaction limits
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Billing address on file
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Printable PCard Expense Log Report
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Approval of expenses
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Capability to change accounting for expenses
All cardholders are required to access this site on a weekly
basis to make the necessary transaction updates.
Learn how to use SAM by following this training guide:
SAM Training (in
PDF format)
For problems with SAM, contact
smhammond@indstate.edu.
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CHANGING DEFAULT ACCOUNTING ON YOUR PCARD
The default index and account code on your PCard is what you stated on
the application. All transactions on your PCard will be paid out
of this index and account code.
If you should need to change the default index and/or account code on
your PCard, please e-mail Barbara Tschida (btschida@isugw.indstate.edu)
with the following information:
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Department name
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Name on PCard
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Old index and account code
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New index and account code
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ACTIVATING YOUR PCARD
There will be a sticker on your card with an 800 phone number on it.
You will need to call this number before you make any purchases.
When you call in to activate your PCard, you’ll need to give your
employee ID (991) number.
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DEACTIVATING YOUR PCARD
If you are deactivating you PCard you need to following these
procedures:
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Quit using your PCard 7 to 10 business days prior to
deactivation
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Complete your PCard records and turn in to the PCard
auditor prior to leaving
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Take your PCard to the Purchasing Department
The above procedures should be followed whether you are leaving the
University or you simply no longer need the card.
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