FINANCIAL ACCOUNTING

PURCHASING CARD

WELCOME TO THE INDIANA STATE UNIVERSITY PROCUREMENT CARD PROGRAM!

This page contains general information about the ISU Procurement Card Program. See also:

Contents:

Procurement and Fleet Contacts
Quick Reference of Resources
Web Resources
Changing Default Accounting on Your Procard
Activating Your Procard
Deactivating Your Procard

PROCUREMENT AND FLEET CARD CONTACTS

Procard Services	Contact	Department
Purchasing Card Administrator	Kevin Barr -- x3600	Purchasing
Manager, Accounts Payable/ Property Accounting	Bob Anthrop -- x3521	Office of Controller
Procurement Auditor	Donna Scarbrough -- x3519	Office of Controller
Program System Administrator	Barbara Tschida -- x2976	Office of Controller

QUICK REFERENCE OF RESOURCES

Procurement card general information (Purchasing Office)
Procurement card recordkeeping procedures
Procedures for purchasing equipment on the Procard
Procurement card application instructions (Purchasing Office - Sycamore ID and password is required to complete the application.)
Procedures for lost or stolen procurement card (Purchasing Office)
Smart Data Online (SDOL) information

WEB RESOURCES

SDOL: To access SDOL, a web site provided by JPMorgan Chase that gives cardholders access to:

Procard transactions for the past 12 months
Transaction limits
Billing address on file
Printable Procard Expense Report
Approval of expenses
Capability to change accounting for expenses
Capability to input the purpose of purchase in the "Expense Description" field

All cardholders are required to access this site on a weekly basis to make the necessary transaction updates.

Learn how to use SDOL by following this training guide:
SDOL Training (in PDF format)

For problems with SDOL, contact barbara.tschida@indstate.edu.

CHANGING DEFAULT ACCOUNTING ON YOUR PROCARD

The default index and account code on your Procard will be as you stated on your application. All transactions on your Procard will be paid out of this index and account code.

If you should need to change the default index and/or account code on your Procard, please e-mail Barbara Tschida (barbara.tschida@indstate.edu) with the following information:

Department name
Name on Procard
Old index and account code
New index and account code

ACTIVATING YOUR PROCARD

There will be a sticker on your card with an 800 phone number on it. You will need to call this number before you make any purchases. When you call in to activate your Procard, you’ll need to give your employee ID (991) number.

DEACTIVATING YOUR PROCARD

If you are deactivating your Procard, follow these procedures:

Quit using your Procard 7 to 10 business days prior to deactivation
Take your Procard to the Purchasing Department
Complete your Procard records and turn in to the Procard auditor prior to leaving

The above procedures should be followed whether you transferring, terminating, or you simply no longer need the card.

Contact