Before you travel, check with your department, review the lists below, and contact the Travel Account Specialist (ext 3541 or email tsale@isugw.indstate.edu) if you have particular concerns about extra expenses.

SAVE ALL OF YOUR RECEIPTS

Miscellaneous Expenses

The following lists some of the most common reimbursable expenses:

·        Getting around

·        Busses

·        Shuttles

·        Limousine

·        Taxies (not including tips)

·        Parking (hotel parking and valet parking is fully reimbursable, airport parking is reimbursable up to the equivalency of the long term parking rate at associated airport

·        Tolls

·        Communications

·        All calls made to the ISU prefix of 237 is fully reimbursable
·        Business phone calls (business phone calls made outside of the ISU prefix must include an explanation)
·         3 minute phone call home to say you have arrived safely

·        Connecting modems for laptop PC’s

·        Faxes for business purposes

·        Foreign Travel

·        Passport and/or Visa fees

·        Immunizations

·        Foreign currency exchange fees

Non-reimbursable Expenses

The following list is some examples of things the traveler might have to pay for themselves or through a Foundation account:

·        Entertainment Expenses

·        Meals for other people

·        Food in excess of the daily subsistence amount

·        Alcohol

·        Tobacco

·        Video, VCR, TV or radio rentals

·        Event tickets

·        Taxis or other transportation to and from entertainment events

·        Tips

·        Personal

·        Any kind of insurance

·        Medical and hospital services

·        Commuting expenses between your home and work station

·        Additional transportation, hotel or other expenses for personal travel in conjunction with University travel

·        Personal phone calls

·        Laundry

·        Tips

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