Registration fees

The University will prepay registration fees for a conference. A Check Request must be processed to prepay a registration fee. A Travel Authorization number must be referenced on the Check Request.  Attach your personal check for any non-reimbursable fees (spouse, “night on the town”). Forward the registration form plus a copy to the Travel desk in the Office of the Controller for payment. Please allow 5 days for processing.

The traveler can prepay for his registration with a credit card or check but will not be able to claim reimbursement for it until after the travel has been completed.

The traveler should register early to reserve the sessions, workshops, and lodging of your choice. You may register for any meals pertinent to the trip (such as round table discussions, seminars, or speakers).  Be sure not to claim subsistence on your Travel Reimbursement Request for the meals that are included.

If the form includes registration for a “night on the town”, tour, or other such fun, sign up remembering that such events are considered entertainment, and thus, you pay for them yourself. If you are registering online via the web, be sure to print off the registration page before actually completing to be used for payment or subsistence.

Hotels

Prepayment of hotel rooms is not typically allowed.   See Lodging Expenses for exceptions.

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