REIMBURSEMENTSEmployees cannot be reimbursed for the same travel expenses from an outside organization and the University. SubsistenceSubsistence includes meals, tips, porters, and other miscellaneous incidental expenses. Subsistence is reimbursed based on location of lodging. Subsistence for overnight travel on University business will be based on federal per diem rates for the Continental United States (CONUS). This includes travel within the State of Indiana. All foreign travel will be reimbursed using Federal Foreign Travel Reimbursement Rates (OCONUS). All travel required to follow state regulations (state grants) will be reimbursed at the approved state per diem rates. Subsistence is paid at the rate applicable to the location of lodging obtained for the night. If city is not found on the CONUS list then the lowest CONUS rate is applicable. On the day travel status begins and on the day travel status ends, the rate will be 75% of one day’s subsistence. Persons are allowed to claim subsistence and lodging one day before and one day after the date of ISU business. The following link provides help for finding per
diem rates for Alaska, Hawaii, and other US Territories: When reimbursement for subsistence is claimed, the traveler shall verify that no meals were furnished. The exceptions being:
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Continental breakfast
The subsistence allowance shall be reduced for each meal furnished gratis to the traveler or included in a registration fee as followed:
· Breakfast 25% of applicable CONUS rate · Lunch 25% of applicable CONUS rate · Dinner 50% of applicable CONUS rate
You must submit a hotel bill in order to pay subsistence. Subsistence is based on the CONUS rate of the city in which the traveler spent the night. Actual Food ExpensesThe actual cost of meals may be claimed in lieu of subsistence ONLY if the expenses are LESS than or EQUAL to the total subsistence allowed. Receipts must be provided. We do not reimburse for alcoholic beverages.
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