INDIANA STATE UNIVERSITY
The 2007-2008 Administrative Affairs Committee (AAC) has had ten meetings this year.
B. Evans 8 R. Lotspeich 10
S. Frey 4 G. Minty (Chair) 10
T. Harris 9 K. Wilkinson (Vice Chair) 8
R. Ivaturi 3 (class conflict, fall)
D. McKee 9 (President’s Office)
E. Kinley 9 Mark Green 1 (Provost’s Office)
S. Pontius 2 (Executive Committee Liaison)
1. By noon on September 4th, prepare a slate of five faculty members to serve on the Presidential Search Committee
A report naming the five faculty members was sent on August 31, 2007.
2. Identify an alternate for the Presidential Search Committee (to be approved by the Executive Committee as well as the Senate).
A report that the ACALOG system had already been purchased and expressing serious concerns was sent on September 25th.
Identify a means for all-University committees to prepare reports on their
activities to the
faculty. Identify “standing”
University-level committees that are not
indicated in the Handbook (e.g. ITAC, UAAC, WAC, IAAC) and
request information from the administration on their membership, functions,
and frequency of meetings.
Explore their relationship to Handbook—define standing or
The Committee took this charge up at the February 29th
meeting. Other work (see
additional issues addressed) hindered progress.
It is recommended that this
charge be renewed in the 2008-2009 year.
6. Establish a sub-committee of knowledgeable faculty whose sole function is to become acquainted with the budget and budget process, and make recommendations to make the process and outcome of budgetary decisions more transparent.AAC established a Sub-committee for University Budgetary Affairs (SCUBA). The report of the Sub-committee, membership, and recommendations are attached to the back of this report.
7. Request and summarize information on cost savings achieved or anticipated through recent administrative reorganizations both within academic and non-academic divisions of the University. Request and summarize information on cost savings achieved through academic program closures. Early discussion on this charge led the Committee to conclude that this year may be too early to identify long-term savings (or additional expenses). An updated administration organization chart posted in the online University Handbook is marked as a Draft. The administrator/faculty count conducted this year by AAC can help frame some discussion. The Committee recommends this analysis be done at a later date.
The Committee did not take up this charge. There was
one additional charge sent to the Committee.
The charge was:
Review the proposed structure of the
There were five additional issues that consumed significant time.
Prior AAC committees have conducted an annual administrator/faculty count for October 1st. The AAC, through a sub-committee led by R. Lotspeich, once again completed this count and forwarded a report to the Senate Executive Committee on March 27, 2008.
There was considerable debate on the benefits and
problems with digital measures.
M. Green. substituting for E, Kinley the regular ex-officio
representative from the Provost’s
Office, agreed to share the information or problems with the Provost’s
Office. A follow-up
verified that the concerns of AAC were shared.
The AAC is
hopeful adjustments shall be made to make this a useable and
The AAC identified University unease with the quality of department web pages. It is recognized that these WEB pages can have significant new student recruitment value, yet most departments lack expertise and resources to meet their own expectations. The AAC is finalizing a memo to J. Beacon, Vice President for Enrollment Marketing and Communications, recommending additional resources be channeled to this endeavor.
1. The charge to identify a means for all-University committees to prepare reports on their activities should be renewed. Other issues prevented the AAC from timely progress this year.
administrator/faculty count should continue.
The numbers provide for trends
in hiring and can provide a backdrop for discussion on cost savings
academic and non-academic divisions due to reorganization.
5. The AAC should continue the Sub-committee for University Budgetary Affairs (SCUBA) and review how the committee aligns with the new President’s system of information sharing