INDIANA STATE UNIVERSITY
ANNUAL REPORT OF THE GRADUATE COUNCIL 2007 -
Shannon Barton, Chairperson
Council met 18 times this academic year.
We do not anticipate meeting as a full council during the summer.
Record—as of April 17, 2008
Shannon Barton, Chair
Michele Boyer, Vice Chair
Eliezer Bermứdez, Secretary
work of the Graduate Council (GC) is facilitated by the
Assistantship/Fellowship Committee, the Graduate Faculty Status Committee,
the Graduate Student Appeals Committee, the Program Development Committee,
and several ad hoc committees.
This year, 32 graduate faculty members served on Council committees and
assisted with the work of the Council.
Council received 4 charges from Faculty Senate this year:
“Continue consideration of revisions to graduate faculty status
requirements, including the possibility of department-only review for those
holding terminal degrees or differential requirements for teaching graduate
courses versus chairing graduate committees.”
Council continued discussion on the Graduate Faculty Status policy.
GC approved the new policy by a vote of 9-0-0.
See Appendix A for full policy revisions.
“Meet and process curricular proposals, applications for graduate
faculty status, and changes to graduate programs, policies, and procedures
Graduate Council approved all Graduate Program
Development Committee proposals that came forward.
Graduate Council provided consultation to the Dean on curricular and
procedural matters as requested.
“Receive and review documents pertaining to the mission and academic
organization/structure of the College of Nursing, Health, and Human Services as
they pertain to graduate education and programs.”
Sawyer, E. Acree, and M. Sample presented a report and summary of the
proposed structure for CNHHS to Graduate Council. A review and discussion on
the proposed structure was discussed.
Particular emphasis was placed on the role the reorganization would
have on graduate students. The
representatives assured Graduate Council that the proposed structure should
not affect graduate programs.
The only difference will be that allocation of graduate assistantships will
go to one College instead of two colleges.
GC voted to approve/support the change.
“Select one faculty representative to the Theodore Dreiser
Distinguished Research and Creativity Award Committee.”
Liz O’Laughlin volunteered to represent the GC on
the Theodore Dreiser Distinguished Research and Creativity Award Committee.
The Council approved by consensus.
Council Standing Committee activities:
Assistantship/Fellowship Committee— This committee met several
times this year and conducted the following business:
Reviewed the graduate student grant applications for Priority I, II
and III. During fall, 2007 we
reviewed 28 applications and awarded nearly $8,500 for student
research/creative activity and professional development.
During spring, 2008 we reviewed 43 applications and awarded nearly
$13,000. We still have one more
round of applications to review, summer, 2008 and have around $9,000 to
2. Graduate Faculty
Committee—This Committee met a number of times during the year.
The committee considered and acted upon a total of 82 Graduate
Faculty Status applications.
These included applications for Regular, Associate, and Special Purpose
Graduate Faculty applications.
3. Graduate Student
Appeals Committee—No additional charges beyond addressing appeals were
received. The committee met 5
times and will meet during the summer as needed. Overall, 14 petitions were
considered and approved.
The Graduate Program Committee met 9 times and forwarded the minutes to
the Graduate Council. The
committee experienced some difficulty during the Fall semester finding a
time when every one was free to meet.
This was due to the large number of committee members and
diversity in teaching schedules.
The Program Development Committee was very active in assisting the full
Council with addressing the above Faculty Senate Charges (see where
appropriate). The GPDC Executive Committee was very active reviewing the
minor program changes. This was completed along with operating
guidelines. See Appendix B for a complete listing of courses and program
revisions considered and acted upon.
Kuhlman charged Graduate Council with reconsidering and developing a new Mission, Vision, and Values statement for the School of Graduate Studies.
A sub-committee was formed to work on this draft.
A final document was approved by full Council (Boyer/O’Laughlin;
8-0-0) on November 8, 2008. The
new Mission, Vision and Values of the
The School of Graduate Studies facilitates the
research, creative, and scholarly activities of students and faculty; it
provides leadership in quality program development and the recruitment,
education, and professional preparation of students; and it supports the
general advancement of graduate education.
The School of Graduate Studies
will effectively promote the education of our highly qualified, diverse
students who will advance scholarship, conduct research, and provide
leadership that will solve problems and improve local and global
The Chair of CAAC, Mike Murphy, forwarded a
proposed change to the CAPS Manual to GC for review and approval.
The Course Changes revision calls for a modification in the
procedure to administratively change course numbers or letters rather
than going through the entire process.
This change does not apply to curricular matters rather it refers
solely to administrative changes.
M. Boyer moved to approve, L. O’Laughlin seconded. After some discussion
and questions from the GC the motion was approved (8-0-0).
The Course Changes were as follows:
Course changes may be administrative or editorial
and require no action from governance.
However, others are curricular and must undergo curricular review.
The following procedures are designed to provide for review that is
both appropriate and efficient.
Administrative changes to
subject area and
prefix for course numbers do not require curricular review. For
these administrative changes to a group of courses the program would submit
a statement of the change(s) on a F-1 form.
The Dean(s) and Chair(s) should sign the F-1 to indicate review and
approval. The F-1 would be submitted to DARS and Registration and Records.
DARS will notify the proposing department of all other programs affected.
The originating department/unit will send consultation forms to all affected
When catalog copy is prepared, the old
subject and prefix will be changed throughout the catalog. Departments
and deans' offices are responsible to check catalog copy to assure that all
instances of the old subject and prefix have been changed. Affected
departments and deans' offices will need to make other changes, such as
advising materials and web sites.
For all other changes, including course
description, level, or title; number of credit hours; grading; and pre- or
corequisites the fully completed F-1 Course Proposal form is required.
Ed Kinley, Director, OIT, visited Graduate
Council to present the OIT Progress Report.
Graduate Council heard the report and asked questions regarding
the continual update and progress of the computer systems on campus.
Graduate Council heard information and
commented on the Faculty Criminal Background Checks: Policy, Procedures
and Guidelines (Informational Item).
Virgil Sheets, Chair of the Faculty Senate presented a historical
background of the policy. This policy will apply to Graduate Assistants
since they are ISU employees and often perform the same type of
activities that regular faculty do. It is recommended that the
stipulate that the
appointment is subject to a criminal background check. The process
starts with a voluntary self- disclosure that will be then verified by
the ISU human resources office. The cost will be covered by ISU.
Council nominated two members to be considered for the Search Committee of
the Dean of Graduate School. B. El-Mansour and L. O’Laughlin volunteered for
the nomination. GC approved the nominations. (9-0-0)
Both are serving on the committee.
Council approved changes to the Graduate Catalog on Transfer Credit Hours
Policy. A summary of changes in
the policy follows (See Appendix C for complete Transfer Policy):
programs the SOGS will accept for transfer a maximum of 9 semester credit
hours for programs that require less than 40 hours, 12 semester hours for
programs that require 41-50 hours, and 15 credits for programs that require
more than 50 hours.
may set lower limits on transfer credit and, therefore, students should
consult with the appropriate department chairperson for such information.
B. Frank moved approval the proposed changes
to the Transfer Credit Hours Policy; W. Barrat seconded. New policy
was approved (8-0-0).
Integrity Policy Feedback
from Student Affairs presented information about the ISU Academic Integrity
Policy. Student Affairs is requesting faculty feedback on the policy: What
is working well? What needs to be clarified or improved? Any comments or
suggestions on the Policy should be sent to the Associate/Assistant Deans of
each College. The Deans then will pass the information to Student Affairs.
Information to assist faculty can be found at the library web site:
Faculty Guide to Academic Integrity.
D. Wright informed the GC that faculty and students appear to be taking
academic integrity seriously and are using the new Policy and Procedures.
During the Fall semester, Student Judicial Programs received 57
notifications of academic integrity violation forms. One case was completed
using the formal process and three are still pending.
several questions and were provided clarifications. GC is concerned that a
graduate student should be part of the panel that hears complaints of
academic integrity against other graduate students. GC discussed possible
ways to make sure a graduate student is part of the process in such cases.
Student Assistantship/Fellowship Policy
J. Kuhlman distributed copies of the Graduate Assistantship and
Scholarship/Fee Waiver Award Guidelines. She explained that the requirements
to receive an assistantship during the ISU Summer Session have been changed.
The changes are in Section 3.b. and are as follows:
Must earn a
minimum of three credit hours during the summer period if a fulltime
assistantship is awarded in the summer. Must earn a minimum of one credit
hour during the summer period if a half-time assistantship is awarded.
Failure to maintain the appropriate enrollment limits for summer
assistantships may result in ineligibility for future assistantships/fee
questions, answers, and clarifications, W. Barratt motioned to approve the
policy change, B. Frank seconded. Motion was approved (6-0-0).
Interim Dean J. Kuhlman informed the GC that Rob Perrin is editing
the new Thesis and Dissertation Handbook.
Comments and changes about the Old Handbook should be e-mailed to the
Interim Dean, so they can be included in the new Handbook.
The new document will not be published before
coming to the GC for consideration and approval during the next academic
Council asked to respond to the FAC Subcommittee Report on +/- grades.
S. Barton distributed (via e-mail) copies of the proposed
response to the FAC Subcommittee Report on +/- grades. After some
discussion, additions and modifications, L. O’Laughlin moved to approve
the proposed response, M. Haque seconded. Motion was approved 8-0-0.
The GC Response to FAC Subcommittee Report on +/- grades is as
The following document serves as a representation of the Graduate
Council response to the Faculty Affairs Subcommittee on plus and minus
grading. Through much
discussion, the bullets listed below represent the foreseen advantages and
disadvantages of maintaining a plus and minus system.
Advantages of Plus and Minus Grading System
variability within the grade range is a motivator for students.
currently question why we give plus but no minus grades.
minus grade provides more options for the faculty member.
practice of having a plus grade and no minus gives a perception of gap in
Adding the A+
grade provides ample recognition of student achievement.
Disadvantages of Plus and Minus Grading System
change in the GPA calculations.
A+ grade because of qualitative indicator.
the statistics presented by the Faculty Affairs Committee are not reflective
of graduate programs.
students transferring in B- grades as well as those ISU students receiving
B- grades and transferring to other universities.
how this policy will influence students, i.e., concern over transcript
transition; will the note on the back of the transcript be enough to explain
grade point distribution, i.e., 4.0, 3.7, 3.3, etc., and not having equal
distribution between scales.
pieces that reference old GPA would have to be changed.
This could impact scholarships and admittance into programs that are
awarded by GPA.
considering revisions to the policy on incomplete grades for the
Master’s Theses. This proposal
was tabled and should be considered by the 2008-2009 Graduate Council.
Council was represented at each of the NCA Leadership Accreditation
Group Meetings (formerly PPARC) meetings throughout the year.
Council reviewed and made recommendations to the SOGS Dean on the
Graduate Catalog copy.
Council was represented at the School of Graduate Studies Spring 2008
Criminal Background Checks and Assistantship Updates meeting.
HANDBOOK OCTOBER 2005 III-1
FACULTY AND ACADEMIC POLICIES
GRADUATE FACULTY MEMBERSHIP
HANDBOOK OCTOBER 2005 III-1
FACULTY AND ACADEMIC POLICIES
GRADUATE FACULTY MEMBERSHIP
The graduate faculty have the responsibility of guiding
the university’s mission at the graduate level, establishing the policies
and procedures of graduate studies, and fostering the development and
maintenance of high quality graduate education.
At the time of appointment (effective for
all faculty appointed Fall 2007 or after) all tenure-track faculty with
terminal degrees will be granted graduate faculty
membership. Current (as of
Summer 2007) associate and regular members of the graduate faculty will
automatically become members of the graduate faculty with the endorsement to
chair thesis and/or doctoral committees.
Faculty appointed prior to Fall 2007 who are not members of the
graduate faculty must apply no later than January 2009 using the standards
in place prior to Fall 2007.
The initial appointment will qualify the
faculty member to teach graduate classes, to serve on thesis/dissertation
committees and to serve on the Graduate Council and the subcommittees of the
Council. Review of graduate
faculty membership may occur at the request of the department chair, college
dean, or Dean of the School
of Graduate Studies and
will be conducted by the Graduate Faculty Subcommittee of the Graduate
An endorsement to chair
theses/dissertations is granted separately from graduate faculty status by
a vote of a departmental committee, approval
of the department chairperson, college dean, and the Dean of the
School of Graduate Studies. To qualify for the
endorsement to chair thesis/dissertation committees graduate faculty members
must work with a graduate mentor appointed by their department, serve on
thesis/dissertation committees, and participate in a graduate faculty
workshop sponsored by the Graduate Council to develop knowledge of the
thesis/dissertation process at ISU.
Review of the endorsement to chair theses/dissertations may occur at
the request of the department chair, college dean, or Dean of the School of Graduate Studies
and will be conducted by the Graduate Faculty Subcommittee of the Graduate
Emeritus Graduate Faculty
Faculty who are
a regular member of the graduate faculty at the time of retirement will be
granted Emeriti Graduate Faculty membership and have the rights and
privileges of regular graduate faculty thereafter.
Special Purpose Graduate Faculty
An individual may be appointed for a limited period as
a special purpose member of the graduate faculty.
A special purpose graduate faculty member must be at least one of the
1. Tenure-line faculty
with an earned doctorate or other terminal degree in the field of
specialization, or a tenure-line faculty who has an earned master’s degree
and has distinguished themselves in teaching, research, and /or service, but
do not meet the requirements for Graduate Faculty membership; or
2. Tenure-line faculty or
newly hired tenure-line faculty with all but dissertation completed who are
actively working toward a doctorate; or
3. Special purpose
faculty at Indiana
who have expertise for a specified graduate course or graduate thesis or
dissertation committee; or
4. Professionals who are
not tenure-line faculty at Indiana State
University, but have
expertise for specified graduate courses, or graduate committees.
A special purpose graduate faculty member may teach
graduate courses, supervise practicums/clinicals, and may serve on
A special purpose graduate faculty member will not be granted the
endorsement to chair theses/dissertations.
The appointment is usually for the lesser
of five years or the term requested, with the exception for Ph.D.
Reappointment as special purpose faculty is unlimited, but the duties are
limited to those described in the application packet at the time of
graduate faculty membership may be granted to university administrators who
do not hold faculty rank. The
membership qualifies the administrator to teach graduate courses and to
serve on and direct graduate committees. Ex-officio graduate faculty will
maintain the title without need for reapplication as long as the person
maintains the administrative position. All
university administrators appointed prior to Fall 2007, who have a
tenure-track faculty position and ex-officio graduate faculty membership
will automatically become members of the graduate faculty with the
endorsement to chair thesis and/or doctoral committees.
In cases where an appeal is to be made the Graduate
Council of the University Faculty Senate is the body to which the appeal
should be directed.
Approved by the Graduate Council –October
Approved by Faculty Senate – December13, 2007
Development Proposals Considered and Status
TRANSFER CREDIT POLICY REVISIONS
Approved by Graduate Council January 17,
Work taken for graduate credit at
other institutions may be transferred in partial fulfillment of degree
requirements under the following conditions:
1. Transfer of credit will be considered
for graduate work taken only at regionally accredited institutions or at
institutions recognized by the Department of Education. Graduate credits
earned from an international college or university will be evaluated by a
of Graduate Studies
recognized evaluation agency before being considered for transfer into an
ISU degree program. Students are responsible for the cost of this
2. The research requirement must be taken
at Indiana State
credits appropriate to the degree taken at Indiana State
University may be accepted
for transfer at the recommendation of the student’s department-level
3. For transfer credit requests on courses that are not
part of a completed graduate degree, licensure, or post-bachelor’s
certificate program and that were taken outside of the time to-
degree completion guidelines, it is the responsibility
of department curriculum committees to evaluate the currency of the
student’s knowledge from courses presented for transfer.
A justification for accepting these courses as part of
a program of study must be sent to the
of Graduate Studies.
4. Transfer credits approved at enrollment
remain current within the specified time-to-degree completion period (seven
years for master’s, eight years for education specialist’s, and nine
years for doctoral degrees).
5. Hours of credit may be transferred, but
grades earned in courses taken at other institutions do not transfer.
6. Only graduate courses in which a student has earned
a grade of B (or 3.0 on a 4.0 scale) or better may be considered for
7. Graduate courses taken at another
university on a credit/no credit, pass/fail, or satisfactory/unsatisfactory
option are not accepted as transferable unless approved by the appropriate
academic unitand the School of Graduate Studies.
credit limitations for master’s, educational specialist’s and doctoral
degrees are provided under the specific degree section in this catalog.
FOR EARNING MASTER’S DEGREES
1. For master’s programs the
of Graduate Studies
will accept, for transfer a maximum of 9 semester credit hours for programs
that require less than 40 hours, 12 semester hours for programs that require
41-50 hours, and 15 credits for programs that require more than 50 hours.
Such credits, however, must be earned atan institution that is regionally accredited to award graduate
degrees. No course in which a grade lower than a “B” (3.0 on a 4.0 scale)
was earned will be accepted for transfer. Furthermore,transfer work must meet the standards for the credit hours
earned at Indiana
University. All transfer hours must be
appropriate to the particular program in which the student is enrolled.
2. Departments may set lower limits on
transfer credit and therefore students should consult with the appropriate
departmentchairperson for such information.