The University recognizes that circumstances may arise that require students
to drop some or all of their classes.
- Dropping all classes before the semester begins:
Any time a student withdraws completely from all classes, the financial aid
office will require a return of refunds issued that were drawn from federal
funds, since the student would have received an ineligible disbursement. If this
process occurs before the start of the semester, the student is typically
entitled to a refund of University charges.
- Dropping all classes after the semester begins:
If the student completely withdraws after the first week of classes, he or she
will have to return a percentage of financial aid equal to the amount of the
semester completed. For example, if the student withdraws after completing 30%
of his classes, he is only entitled to 30% of his financial aid (and must pay
back the remaining 70%).
If this occurs, the office will return a portion of the federal aid money
used to pay institutional charges (such as tuition, fees, or university housing)
on a student's account. Sometimes this will leave some university charges
unpaid, and the student will be billed for this amount. Second, if the student
received federal aid funds directly (as a refund, for example) to be used for
other educational expenses, the student may have to return some portion of that
money. The amount due will appear on the student's bill in about 45 days after
the withdrawal date.
- Dropping some classes after the semester begins:
Financial aid recipients are required to complete 67% of the classes originally
attempted. (See also
Satisfactory Academic Progress Policy.) If the student falls below 67%
completion rate, he or she will forfeit their eligibility for federal financial
aid. It is critical to exercise discretion when deciding when to drop and add
classes after the semester has already begun.
Lastly, enrollment information is reported to the National Student Loan
Data System, and previously borrowed loans may go into repayment if the student
does not meet deferment criteria (half-time enrollment).
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Awards and Census Date
Certain types of financial aid and scholarships require full-time enrollment
for disbursement. Students should monitor their
award requirements to ensure that minimum enrollment criteria are satisfied.
In addition, many need-based awards require that the Office of Student Financial
Aid take a "snapshot" of student enrollment levels as of a certain date. In
- The Federal Pell Grant
requires enrollment to be finalized on the 7th calendar day of the term.
While part-time grants are available, the maximum amount of the award requires
- The Frank
O'Bannon Grant (also called the Indiana Higher Education Award), as well as
several other state grants such as
Twenty-First Century Scholars, require full-time enrollment on the 28th
calendar day of the term.
In cases where enrollment monitoring is required, awards will be frozen as of
the date specified for each award type. It is generally advisable to finalize
student enrollment before the first week of the semester ends, in order to
prevent uneven disbursements or cancellation of financial aid.
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Changes in the Cost of Attendance as a Result of Less Than Full-Time
The Higher Education Opportunity Act (Title IV) requires that schools
maintain accurate records of the institutional cost of attendance based on
student enrollment status. Indiana State University recognizes four enrollment
levels: less than half-time, half-time, three-quarter time, and full-time. The
student's enrollment level impacts financial aid eligibility, as the budgeted
cost of attendance shall be adjusted to reflect accurate tuition expenses based
The Office of Student Financial Aid packages aid to all students based on the
assumption that the student will enroll full-time unless he or she notifies the
office otherwise. Once the semester begins, the office will review budget
components and make adjustments based on actual enrollment as of the census
date—the 7th calendar day of the semester.
If a student notifies the office prior to the census date that he or she
plans to enroll full-time for the following term, his or her budget may be
adjusted on an ad hoc basis. Changes in enrollment after the census date,
however, will not result in an updated cost of attendance.
A reduction in the cost of attendance due to less than full-time enrollment
may result in an overaward,
since students may not receive Title IV assistance in excess of their cost of
attendance. If this occurs, undisbursed aid will be reduced when possible, but
students may be asked to return a portion of their financial aid. Financial aid
is subject to change at any time.
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Important Notice Regarding Repeated Coursework
Please be advised that federal regulations may prohibit students from receiving financial aid for repeating coursework.
A student who has already taken a course and has questions whether financial aid will cover a repeat should contact the
Office of Student Financial Aid.
Listed below are answers to frequently asked questions.
If I previously received an "F" (which is a failing grade) in a course, how many times can I retake that course and still receive federal financial aid?
You may include any repetition of a course as long as you have never passed the course. If you previously passed the
course, you may include one repetition after passing. Any second or subsequent repetition of the passed course may not be
included in your enrollment status for the purpose of receiving federal financial aid.
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If I received an "F" the first time I took a course, and then I passed with a "D", how many times can
I take the course to improve the "D" grade and still received federal financial aid?
Once. If you passed the course, you may include one repetition after passing. Any second or subsequent repetition of the
passed course may not be included in your enrollment status for the purpose of receiving federal financial aid.
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If I received a "D", then I retook the course and received an "F" while receiving federal financial aid, can I retake the course a third time and receive aid?
No, because the course was already taken once and a passed grade was received. Federal aid helped pay for the course the
second time, but it was failed. Federal aid will not cover the course for a third time in this situation, because it already
paid for one passed course and one repeat.
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