University Research Committee

Information and Grant Application Package

University Research Committee Members

Past Awards

Deadlines:  (two granting periods) First round deadline is
first Monday of October; second round deadline is first Monday in February.

University Research Committee Grant Application Forms:

  MS Word Format  

Please submit 1 copy of your proposal to the

Office of Sponsored Programs 



General Information

The University Research Committee is composed of nine volunteer members selected by the University Faculty Senate. Members are drawn from the various disciplines on campus for staggered, two-year terms. The Committee is responsible for the allocation of the University funds provided for research and scholarship activities by faculty members. This funding is typically used for small grants (generally a few thousand dollars) in support of faculty research and scholarship.

Allocations for proposals are based on the appropriateness of the project, the merits of the project as reflected in the proposal, and the availability of funds. The committee receives and evaluates proposals and makes recommendations to the Vice President for Academic Affairs concerning actions on proposed projects. The Committee is not obligated to expend all of its allocation and will recommend for funding only those projects that it feels have sufficient merit.

Where to Get Additional Information and Application Packages

Above, you will find a link to the applications in Word format. Application packages also are available from the Office of Sponsored Programs, Erickson Hall, room 511. The Office of Sponsored Programs provides clerical and organizational support for Committee activities. For additional information, you may contact any current member of the URC or call the Office of Sponsored Programs, X3088.

Who May Submit Proposals

Any University faculty member with rank of Instructor/Assistant Librarian or above (including one-year contract faculty) is eligible to apply for institutional research support. Faculty members on approved leave are eligible to submit.

When to Submit

The first round of the URC applications will have a deadline of the first Monday of October. A second round of evaluations will have a deadline of the first Monday of February.

The deadline is understood as the end of the normal University workday (4:30 pm) on the day indicated above.

Where to Submit 

All materials are received by the Office of Sponsored Programs. It is the responsibility of the individual submitting the proposal to ascertain that one complete copy has been received for processing before the appropriate deadline. The committee is not responsible for any proposal lost or delayed in transit.  Hand delivery to the Office of Sponsored Programs, Erickson Hall, room 511, is recommended.

Nature of the Grants 

Funds may be used to support project expenses such as equipment/supplies, printing/duplicating, and the hiring of special support personnel beyond those normally available through the applicant's department. Requests for research-related travel and/or per diem will be considered in so far as they relate to the priorities specified below and to available resources. Travel to professional meetings will not be funded by the URC. 

Summer stipend requests will be entertained only from faculty members who are able to devote a minimum of five weeks full-time work to the project during the summer and who have a continuing appointment for the following academic year. Faculty stipends are limited to $3,000. Student stipends as appropriate will be considered with justification.

The URC reserves some funds for grants that partially cover costs related to the dissemination of research: reprints of articles, page costs and submission fees for accepted articles, and subventions for publication of books.  Grants for subvention of books are limited to $1,500, and the three other types reimburse applicants by paying for the first $100 plus 75% of the remaining cost up to $400, as long as the publisher is reputable and the application substantiates her or his claim with an acceptance on letterhead or some other verifiable form.  Any level of support above $400 in a single year will void the possibility of making another grant application in the same academic year.

The Committee considers requests for direct support of research proposals in any field. However, preference is given to:

  • Requests from faculty members seeking to demonstrate research competence on which they can base future requests for funding from outside sources

  • Projects expected to result in information dissemination appropriate to the discipline

  • Projects in areas where outside support is not available

The Committee will not consider proposals for

  • Program assessment grants

  • Projects whose primary purpose is the writing of textbooks or other standard teaching material

  • Projects in which course development is the primary goal

  • Projects whose primary purpose is to fund dissertation work or other for-credit academic activities

  • Projects proposed by faculty members previously supported by the Committee who have not filed interim or final project reports

  • Summer stipend requests from faculty members who are teaching more than six semester hours (or the equivalent) during the summer

  • Requests from faculty members which would result in more than two grants in a four-year period

  • Projects submitted by members of the University Research Committee

What to Submit 

In order to facilitate and expedite the review of proposals, the committee REQUIRES that proposals be submitted in the following format. Please note that only one copy of the complete proposal needs to be submitted.

I. Cover Sheet

II. Abstract

A concise description of the project, 200 words or less, double-spaced.

III. Proposed Budget

A breakdown of project expenses by category, ideally grouped by University accounting sub codes (if enclosed form is expanded upon in the proposal). If research will be conducted in stages, each stage should have a separate budget entry. For budgets requesting a faculty or student summer stipend, indicate estimated time input by faculty and student and responsibilities of each.

IV. Budget Explanation/Justification 

This narrative should explain each item requested on the budget form. When "expendable supplies" are requested, these must be listed, with justification including why the department cannot provide more support. If equipment is requested, explain why it cannot be borrowed, rented, or purchased by the department. Include also a description of any other project costs that are being provided by the department, school, college, or other source(s). If persons not eligible for I.S.U. grant support (i.e. persons form other institutions) are co-researchers, it should by stated how much support will be provided by them and, if none, why.

V. Proposal Justification

This brief narrative describes why this research is necessary and why it should be funded by the URC. Please consider the three preferences listed in the section "Nature of the Grants."

VI. Project Narrative (eight double-spaced pages or less, excluding bibliography)

The project narrative is the core of the proposal. Members of the committee make their decisions based on their interpretation of your project as described in your proposal. It is to your advantage to provide background information in enough detail to convey why you are proposing the project, a description of what specifically you propose to do and how you propose to do it, the goals or objectives of the research, the schedule of activities, how the project fits into an ongoing research plan, and other pertinent information. Be as clear and complete as possible within the eight page limit. Please remember you are writing for a general audience representing various disciplines. If you refer to the works of others, include a bibliography. In preparing your narrative, you should keep in mind the standards by which the proposal will be evaluated.

VII. Resume of Principal Investigator(s) 

A concise vita focusing on research, scholarship and publications which relate to the proposed research.

VIII. Other Documents or Appendices

If the cooperation of some other organization is involved, attach
evidence of support and/or clearance of your project.

IX. Clearances and Approval 

If your project involves animals or human subjects, you may
submit an application to the URC prior to obtaining the
required approvals, but you must not begin any research
without the appropriate approvals.  If your project is approved,
funding will not be dispersed until proof of approval is
received by the Office of Sponsored Programs.

Review of Proposals by the University Research Committee

The Committee reviews each request individually, weighing the general merits of the proposal without regard to any quotas by discipline. To support a partial blind review process, the names of principal investigators will be removed by the Office of Sponsored Programs prior to submission of the application to the University Research Committee.  The names will be filled-in during the second stage of the review process.  At times, the Committee may call upon other faculty members and/or University administrators for assistance in reviewing the merits of research work/scholarship applications. Generally, the Committee uses the following considerations in evaluating eligible proposals:

  • The extent to which the purpose of the project is clear, specific, and attainable

  • The extent to which the project makes a contribution to the discipline

  • The extent to which the project is part of an ongoing stream of activity within the discipline. This may most commonly be demonstrated by a literature review

  • Methodological rigor, the extent to which the procedures described in the proposal (tools, subject, time frame, research design, type of analysis of evaluation planned) are likely to achieve the purpose of the project. The standards used in this evaluation are those that are appropriate for the discipline related to the project

  • The extent to which supporting facilities (such as laboratories, special equipment, or supplies) will be available to successfully complete the project and achieve the project goal(s)

  • The extent to which the faculty member has the qualifications and background necessary to pursue the project

  • The quality and nature of the products of the project

This list is not meant to be exhaustive, and the Committee reserves the right to apply general standards of research and scholarship (such as objectivity) and other standards that may arise only in isolated proposals. In addition to evaluating the quality of the project, the Committee also evaluates the proposal on the basis of related and appropriate costs and availability of funds.

Notification of Applicants 

Applicants will receive notice of Committee action from the chairperson of the University Research Committee. When a proposal is not recommended for approval, the chairperson will include an explanation of the Committee's decision.

Grant Management 

All University-supported research projects are administered in accordance with established University fiscal procedures and research policies relating to the conduct of research.

Grants are awarded for approximately 18 months from the date of approval. All funds must be expended by June 30 for Fall (Round 1) approved grants or December 31 for Spring (Round 2) approved grants.

Upon completion of a University-supported project, a final written report must be filed with the Vice President for Academic Affairs and with the URC (at the Office of Sponsored Programs). One copy of submitted, published, or conference papers should be attached. Faculty who apply for a second grant prior to completion of the first must file an interim/status report prior to the application deadline for the second grant.

All publications must acknowledge the assistance of the University Research Committee, Indiana State University.