Instructions for Web Grading - Fall 2012



                                                                          IMPORTANT NOTE

Federal regulations require institutions to provide proof financial aid recipients who received a failing grade attended class. Therefore, a last date of attendance of an academically related activity is required for all students who receive a grade of F.

Academic related activities include but are not limited to:

    •    Physically attending class
    •    Submitting an assignment
    •    Taking an exam
    •    Attending a study group
    •    Participating in an online discussion

IMPORTANT: Logging into an online class without active participation is not considered academic attendance according to the Title IV regulations.

Instructors must maintain records for no less than three years if claiming a student receiving an F grade did attend at least some of the semester and must be able to prove participation.

Last Day of Attendance Instructions:
    •    Last day of attendance format is MM/DD/YYYY
    •    If the student completed the course and earned the F, please enter the last day of the class. For example, if the final          exam was taken on 12/12/2012, you would enter 12/12/2012. Date cannot be in the future, it must be today’s date          or prior.
    •    If the student stopped attending, please enter the last day of attendance at an academically related activity
    •    If the student never attended class, enter the first day of the term as the student’s last date of attendance. For Fall          2012, you would enter 08/21/2012.
    •    If you fail to assign a last date of attendance for any student to which you assigned a letter grade of F, your grade          sheet will show the following error message, “Last date of attendance required for this grade.”



Times Grades May Be Entered

Friday, December 7 8:00am - 7:00pm
Saturday, December 8 24 hours
Sunday, December 9 24 hours
Monday, Dec. 10 - Thursday, Dec. 13 24 hours
Friday, December 14 12:00am - 7:00pm
Saturday, December 15 24 hours
Sunday, December 16 24 hours
Monday, December 17 24 hours
Tuesday, December 18 12:00am - 4:00pm


Instructions to Login to the MyISU portal

  1. Go to MyISU portal and login.
  2. Click on the Faculty tab
  3. Click the 'Final Grades' link under the 'Faculty Quick Links' heading. This will take you directly to the semester drop-down box to enter grades

Instructions for Assigning Grades

  1. Select Fall 2012 Final Grades from the drop-down box.
  2. Click Submit Term
  3. Click a highlighted course title to enter grades. NOTE: This form gives a completion status for each course
  4. Select grade from drop-down box for each student.
    If the student stopped attending and you assign a grade of F, please enter the last date of attendance using this format MM/DD/YYYY in the box provided.
    If the student attended class and earned the 'F', please enter the last day of the class. For example, if the final exam was taken on 12/15/2011, you would enter 12/15/2011. Date cannot be in the future, it must be today's date or prior.
    Please do not use the browser back button. To return to the Final Grade Worksheet, please use the link at the bottom of the page.
  5. Remember: There is a 15-minute idle time limit on this screen. Click Submit Grades often!
  6. The final grade worksheet lists names of students officially registered for the course.

Assigning Incomplete/In-Progress Grade via Final Grade Worksheet

  1. This is only available during Final Grade Processing.
  2. Login to MyISU portal.
  3. Click on the Faculty tab.
  4. Go to Faculty Quick Links.
  5. Click on Final Grades.
  6. Select Term from the drop down box and select Submit.
  7. Select desired class.
  8. Find student and then click on the IN/IP link.
  9. Assign Due Date (up to a year from now minus one day).
  10. Select a Default Grade from the drop down menu.
  11. Enter requirements.
  12. Click Submit, (IN/IP grades are saved once you click submit).
  13. Click on Final Grade Worksheet link to continue grading other students as needed.

Deleting Inadvertent Assignment of Incomplete/In-Progress Grade

  1. This is only available during Final Grade Processing.
  2. Login to MyISU portal.
  3. Click on the Faculty tab.
  4. Go to Faculty Quick Links.
  5. Click Incomplete/In Progress Grades link.
  6. Select the student.
  7. Click Delete? check box at bottom of form.
  8. Click Delete button.
  9. Confirm deletion; click Delete? check box, click Delete.
  10. Click Final Grade Worksheet to assign grade.

Completing the Web Grading Process

  1. You may select another course by clicking the Final Grade Course Selection link at the bottom of the page. This form gives a status (no students have been graded, some have been graded, all have been graded) for all courses for which you are the instructor of record. For courses with grades needing to be entered, click the course description to be taken to the Final Grade Worksheet.


  2. When finished entering grades for all courses, click the Final Grade Course Selection link at the bottom of the Final Grade worksheet to verify all students have been graded.

Important Information

  • Always click Submit Grades before leaving the Final Grade Worksheet or accessing the Incomplete or student link from the Final Grade Worksheet or you will lose your work!
  • Click this link for detailed Incomplete Grading Instructions.
  • Make sure you are not in an enterable field when using the scroll wheel to advance through the page.
  • You may revise any grade that has already been submitted through 4:00pm on Tuesday, December 18. Any grade not submitted by 4:00 PM on Tuesday, December 18, will need a change of grade form completed and sent to the Office of Registration and Records.
  • You will no longer receive incomplete forms or hard copies of the graded rosters. If you need a copy of either for your records, please print a copy (click Print button on task bar).
  • Please login early to identify any problems that you might encounter so that we may address them in a timely fashion. Please call Ext. 2020 if you need assistance.

Notification of Progress

Department progress notifications will be sent to deans, chairpersons and instructors at the following times:

Thursday, December 13 9:00 AM Deans and Chairs
Friday, December 14 9:00 AM Chairs
Monday, December 17 9:00 AM Deans and Chairs
Tuesday, December 18 10:00 AM Chairs and Instructors
1:00 PM Deans, Chairs and Instructors


If a representative is designated, chairpersons must contact Tess Avelis at tavelis@indstate.edu by noon on Wednesday, December 12 with an e-mail address for that individual.



Assistance

Staff in the Office of Registration and Records will be available to answer questions during the office's normal business hours Monday through Friday, 8:00 AM to 4:30 PM at ext. 2020.