Instructions for Web Grading - Spring 2014



                                                                          IMPORTANT NOTES

Federal regulations require Indiana State University to provide proof of attendance for all Financial Aid recipients.

A last date of attendance is required for all students who stop attending classes and receive a grade of F. A grade of F requires a last date of attendance. Please note the following change in grading procedure:


If the student stopped attending and you assign a grade of F, please enter the last date of attendance using the format MM/DD/YYYY in the box provided.

If the student attended class and earned the 'F', please enter the last day of the class. For example, if the final exam was taken on 05/02/2013, you would enter 05/02/2013. The date cannot be in the future; it must be today's date or prior.

If the student never attended class, enter the first day of the term as the student's last date of attendance. For Spring 2013, you would enter 01/07/2013.

If you fail to assign a last date of attendance for any student to which you assign a letter grade of 'F', your grade sheet will show the following error message: "At least one student has been given an F without a Last Date of Attendance."



Times Grades May Be Entered

Friday, April 25 8:00am - 7:00pm
Saturday, April 26 24 hours
Sunday, April 27 24 hours
Monday, April 28 - Thursday, May 1 24 hours
Friday, May 2 12:00am - 7:00pm
Saturday, May 3 24 hours
Sunday, May 4 24 hours
Monday, May 5 24 hours
Tuesday, May 6 12:00am - NOON


Instructions to Login to the MyISU Portal to Grade Students

  1. Go to MyISU Cloud and login.
  2. Click on the MyISU Self Service badge.
  3. Click on the Reporting Services tab.
  4. Click the 'Final Grades' link under the 'Grades' heading. This will take you directly to the semester drop-down box to enter grades.

Instructions for Assigning Grades

  1. Select Spring 2014 option from the drop-down menu.
  2. Click Submit.
  3. Click a hyperlinked course title to enter grades. NOTE: This form gives a completion status for each course.
  4. Select a grade from drop-down box for each student.
    A last date of attendance is required if you assign a grade of ‘F’ to a student. Use the format MM/DD/YYYY to enter a date in the Last Attend Date field.
    If the student stopped attending and you assign a grade of F, please enter the date the student last attended class using this format MM/DD/YYYY in the box provided.
    If the student attended class and earned the 'F', please enter the last day of the class. For example, if the final exam was taken on 05/04/2013, you would enter 05/12/2013. The date cannot be in the future, it must be today's date or prior.
    Please do not use the browser back button. To return to the Final Grade Worksheet, please use the link at the bottom of the page.
  5. Remember: There is a 15-minute idle time limit on this screen. Click Submit often!
  6. The final grade worksheet lists names only of students officially registered for the course.

Assigning Incomplete/In-Progress Grade via Final Grade Worksheet

  1. This option is only available during Final Grade Processing.
  2. Login to MyISU portal.
  3. Click on the Reporting Services tab.
  4. Click on Final Grades.
  5. Select Term from the drop down menu and click Submit.
  6. Select desired class.
  7. Find the student and click on the IN/IP link.
  8. Assign a Due Date (up to a year from now minus one day).
  9. Select a Default Grade from the drop down menu.
  10. Enter requirements.
  11. Click Submit, (IN/IP grades are saved once you click submit).
  12. Click on Final Grade Worksheet link to verify grade assignment and to continue grading other students in that course as needed.

Deleting Inadvertent Assignment of Incomplete/In-Progress Grade

  1. This option is only available during Final Grade Processing.
  2. Login to MyISU portal.
  3. Click on the Reporting Services tab.
  4. Click the Incomplete/In Progress Grades link.
  5. Ensure Ungraded is selected from the drop-down menu. If it isn’t, choose it and click Change Selection.
  6. Click on the student's name.
  7. Click the Delete? check box at bottom of form.
  8. Click the Delete button.
  9. Confirm deletion by clicking the Delete? check box, and the Delete button.
  10. To continue grading other students in the course, Click the Final Grade Worksheet link at the bottom of the page.

Completing the Web Grading Process

  1. You may select another course by clicking the Final Grade Summary link at the bottom of the page. This form gives a completion status (no students have been graded, some have been graded, all have been graded) for all courses for which you are the instructor of record. For courses with grades needing to be entered, click the course description to be taken to the Final Grade Worksheet.


  2. When finished entering grades for all courses, click the Final Grade Summary link at the bottom of the Final Grade worksheet to verify all students have been graded.

Important Information

  • Always click the Submit button before leaving the Final Grade Worksheet, which includes clicking on the IN/IP link or clicking on a student’s name. If you navigate away from the Final Grade Worksheet without saving your work, all unsaved changes will be lost!
  • Click this link for detailed Incomplete/In Progress Grading Instructions.
  • Make sure you are not in an enterable field when using the scroll wheel to advance through the page.
  • You may revise any grade that has already been submitted through NOON on Tuesday, May 6. Any grade not submitted by NOON on Tuesday, May 6, will need a change of grade form completed and sent to the Office of Registration and Records.
  • You will no longer receive incomplete forms or hard copies of the graded rosters. If you need a copy of either for your records, please print a copy. To print, use the print option within your browser.
  • Please login early to identify any problems that you might encounter so that we may address them in a timely fashion. Please call Ext. 2020 if you need assistance.

Notification of Progress

Department progress notifications will be sent to deans, chairpersons and instructors at the following times:

Thursday, May 1 9:00 AM Deans and Chairs
Friday, May 2 9:00 AM Chairs
Monday, May 5 9:00 AM Deans and Chairs
Tuesday, May 6 10:00 AM Chairs and Instructors
1:00 PM Deans, Chairs and Instructors


If a representative is designated, chairpersons must contact Tess Avelis at tavelis@indstate.edu by noon on Wednesday, April 30 with an e-mail address for that individual.



Assistance

Staff in the Office of Registration and Records will be available to answer questions during the office's normal business hours Monday through Friday, 8:00 AM to 4:30 PM at ext. 2020.