Instructions for Web Grading - Spring 2015


201501 Final Grading ends at 12:00 p.m. noon on 5/12/15


                                                                          IMPORTANT NOTES

Federal regulations require institutions to provide proof financial aid recipients who received a failing grade attended class. Therefore, a last date of attendance of an academically related activity is required for all students who receive a grade of F.

Academic related activities include but are not limited to:

    •    Physically attending class
    •    Submitting an assignment
    •    Taking an exam
    •    Attending a study group
    •    Participating in an online discussion

IMPORTANT: Logging into an online class without active participation is not considered academic attendance according to the Title IV regulations.

Instructors must maintain records for no less than three years if claiming a student receiving an F grade did attend at least some of the semester and must be able to prove participation.

Last Day of Attendance Instructions:
    •    If assigning an "F" you must enter the Last Date of Attendance.
    •    Last day of attendance format is MM/DD/YYYY
    •    Hours Attended is not used.
    •    If the student completed the course and earned the F, please enter the last day of the class. For example, if the final          exam was taken on 05/05/2015, you would enter 05/05/2015. Date cannot be in the future, it must be today’s date          or prior.
    •    If the student stopped attending, please enter the last day of attendance at an academically related activity. Please          note you may need to email documentation to the Financial Aid office (isu-finaid@mail.indstate.edu) that substantiates          academically-related activity for that student, upon their request. Call Heather Wells at x3660 with any questions.
    •    If the student never attended class, enter the first day of the term as the student’s last date of attendance. For Fall          2015, you would enter 01/13/2015.
    •    If you fail to assign a last date of attendance for any student to which you assigned a letter grade of F, your grade          sheet will show the following error message, “Last date of attendance required for this grade.”



Note1:   Monday, March 2 - Tuesday March 10 Final grading is available for 8 week courses that end on March 6th; deadline for grade submittal is NOON, Tuesday, March 10.

Note2:   Faculty of 8 week courses that ended on March 6th who were not able to submit grades by the March 10th deadline are still eligible to submit the final grades when grading opens on March 31st and ALL final grades are due by NOON on May 12th. Please call the Office of Registration and Records, 812-237-2020 or email: ISU-ORR@mail.indstate.edu with any questions.

Times Grades May Be Entered for all Spring 2015 courses

Tuesday, March 31 - Thursday, April 2 24 hours
Friday, April 3 12:00am - 7:00pm
Saturday, April 4 - Thursday, April 9 24 hours
Friday, April 10 12:00am - 7:00pm
Saturday, April 11 - Thursday, April 16 24 hours
Friday, April 17 12:00am - 7:00pm
Saturday, April 18 - Thursday, April 23 24 hours
Friday, April 24 12:00am - 7:00pm
Saturday, April 25 - Thursday, April 30 24 hours
Friday, May 1 8:00am - 7:00pm
Saturday, May 2 - Thursday, May 7 24 hours
Friday, May 8 12:00am - 7:00pm
Saturday, May 9 - Monday, May 11 24 hours
Tuesday, May 12 12:00am - NOON


Instructions to Login to the MyISU Portal to Grade Students

  1. Go to MyISU Cloud and login.
  2. Click on the MyISU Faculty Self Service badge.
  3. Click on the Reporting Services tab.
  4. Click the 'Final Grades' link under the 'Grades' heading. This will take you directly to the semester drop-down box to enter grades.

Instructions for Assigning Grades

  1. Select Spring 2015 option from the drop-down menu.
  2. Click Submit.
  3. Click a hyperlinked course title to enter grades. NOTE: This form gives a completion status for each course.
  4. Select a grade from drop-down box for each student.
    A last date of attendance is required if you assign a grade of ‘F’ to a student. Use the format MM/DD/YYYY to enter a date in the Last Attend Date field.
    If the student stopped attending and you assign a grade of F, please enter the date the student last attended class using this format MM/DD/YYYY in the box provided.
    If the student attended class and earned the 'F', please enter the last day of the class. For example, if the final exam was taken on 05/04/2013, you would enter 05/12/2013. The date cannot be in the future, it must be today's date or prior.
    Please do not use the browser back button. To return to the Final Grade Worksheet, please use the link at the bottom of the page.
  5. Remember: There is a 15-minute idle time limit on this screen. Click Submit often!
  6. The final grade worksheet lists names only of students officially registered for the course.

Assigning Incomplete/In-Progress Grade via Final Grade Worksheet

  1. This option is only available during Final Grade Processing.
  2. Login to MyISU portal.
  3. Click on the Reporting Services tab.
  4. Click on Final Grades.
  5. Select Term from the drop down menu and click Submit.
  6. Select desired class.
  7. Find the student and click on the IN/IP link.
  8. Assign a Due Date (up to a year from now minus one day).
  9. Select a Default Grade from the drop down menu.
  10. Enter requirements.
  11. Click Submit, (IN/IP grades are saved once you click submit).
  12. Click on Final Grade Worksheet link to verify grade assignment and to continue grading other students in that course as needed.

Deleting Inadvertent Assignment of Incomplete/In-Progress Grade

  1. This option is only available during Final Grade Processing.
  2. Login to MyISU portal.
  3. Click on the Reporting Services tab.
  4. Click the Incomplete/In Progress Grades link.
  5. Ensure Ungraded is selected from the drop-down menu. If it isn’t, choose it and click Change Selection.
  6. Click on the student's name.
  7. Click the Delete? check box at bottom of form.
  8. Click the Delete button.
  9. Confirm deletion by clicking the Delete? check box, and the Delete button.
  10. To continue grading other students in the course, Click the Final Grade Worksheet link at the bottom of the page.

Completing the Web Grading Process

  1. You may select another course by clicking the Final Grade Summary link at the bottom of the page. This form gives a completion status (no students have been graded, some have been graded, all have been graded) for all courses for which you are the instructor of record. For courses with grades needing to be entered, click the course description to be taken to the Final Grade Worksheet.


  2. When finished entering grades for all courses, click the Final Grade Summary link at the bottom of the Final Grade worksheet to verify all students have been graded.

Important Information

  • Always click the Submit button before leaving the Final Grade Worksheet, which includes clicking on the IN/IP link or clicking on a student’s name. If you navigate away from the Final Grade Worksheet without saving your work, all unsaved changes will be lost!
  • Click this link for detailed Incomplete/In Progress Grading Instructions.
  • Make sure you are not in an enterable field when using the scroll wheel to advance through the page.
  • You may revise any grade that has already been submitted through NOON on Tuesday, May 12. Any grade not submitted by NOON on Tuesday, May 12, will need a change of grade form completed and sent to the Office of Registration and Records.
  • You will no longer receive incomplete forms or hard copies of the graded rosters. If you need a copy of either for your records, please print a copy. To print, use the print option within your browser.
  • Please login early to identify any problems that you might encounter so that we may address them in a timely fashion. Please call Ext. 2020 if you need assistance.

Notification of Progress

Department progress notifications will be sent to deans, chairpersons and instructors at the following times:

Thursday, May 7 9:00 AM Deans and Chairs
Friday, May 8 9:00 AM Chairs
Monday, May 11 9:00 AM Deans and Chairs
Monday, May 11 1:00 PM Chairs and Instructors
Tuesday, May 12 9:00 AM Deans, Chairs and Instructors


If a representative is designated, chairpersons must contact Tess Avelis at tavelis@indstate.edu by noon on Wednesday, May 6 with an e-mail address for that individual.



Assistance

Staff in the Office of Registration and Records will be available to answer questions during the office's normal business hours Monday through Friday, 8:00 AM to 4:30 PM at ext. 2020.