Instructions for Web Grading - Summer 2014



                                                                          IMPORTANT NOTE

Federal regulations require Indiana State University to provide proof of attendance for all Financial Aid recipients.

A last date of attendance is required for all students who stop attending classes and receive a grade of F. Please note the following change in grading procedure:


If the student stopped attending and you assign a grade of F, please enter the last date of attendance using the format MM/DD/YYYY in the box provided. If the student attended class and earned the 'F', please enter the last day of the class. For example, if the final exam was taken on 05/25/2012, you would enter 05/25/2012. The date cannot be in the future, it must be today's date or prior.

If the student never attended class, enter the first day of the term as the student's last date of attendance.

If you fail to assign a last date of attendance for any student to which you assign a letter grade of 'F', your grade sheet will show the following error message: "Last date of attendance required for this grade."



Beginning Friday, May 30, grading will become available for Summer I. Instructors are encouraged to enter grades as their courses conclude. Each Tuesday, starting on June 3rd, the grading system will be unavailable between NOON to 1:00pm so that entered grades can be moved onto students’ academic records. All Summer I grades must be submitted by NOON on Monday, August 11. Throughout the summer, any student that has had an official grade moved to their record will be able to see that grade on their transcript (official or unofficial), but the course will not be included in any GPA calculation until after the final grading window closes.

The same process will occur for Summer II, with grading becoming available on Friday, August 1st. The grading system will be unavailable each Tuesday between NOON and 1:00pm to move entered grades onto students’ academic records. All Summer II grades must be submitted by NOON on Tuesday, August 12. Throughout the summer, any student that has had an official Summer II grade moved to their record will be able to see that grade on their transcript (official or unofficial), but the course will not be included in any GPA calculation until after the final grading window closes.


Instructions to Login to the MyISU Portal

  1. Go to MyISU Cloud and login.
  2. Click on the MyISU badge.
  3. Click on the Faculty tab.
  4. Click the 'Final Grades' link under the 'Faculty Quick Links' heading. This will take you directly to the semester drop-down box to enter grades.

Instructions for Assigning Grades

  1. Select Summer I 2014 or Summer II 2014 from the drop-down box.
  2. Click Submit.
  3. Click a hyperlinked course title to enter grades. NOTE: This form gives a completion status for each course.
  4. Select a grade from drop-down box for each student.
    A last date of attendance is required if you assign a grade of ‘F’ to a student. Use the format MM/DD/YYYY to enter a date in the Last Attend Date field.
    If the student stopped attending and you assign a grade of F, please enter the date the student last attended class using this format MM/DD/YYYY in the box provided.
    If the student attended class and earned the 'F', please enter the last day of the class. For example, if the final exam was taken on 05/04/2013, you would enter 05/12/2013. The date cannot be in the future, it must be today's date or prior.
    Please do not use the browser back button. To return to the Final Grade Worksheet, please use the link at the bottom of the page.
  5. Remember: There is a 15-minute idle time limit on this screen. Click Submit often!
  6. The final grade worksheet lists names only of students officially registered for the course.

Assigning Incomplete/In-Progress Grade via Final Grade Worksheet

  1. This option is only available during Final Grade Processing.
  2. Login to MyISU portal.
  3. Click on the Faculty tab.
  4. Go to Faculty Quick Links.
  5. Click on Final Grades.
  6. Select Term from the drop down menu and click Submit.
  7. Select desired class.
  8. Find the student and click on the IN/IP link.
  9. Assign a Due Date (up to a year from now minus one day).
  10. Select a Default Grade from the drop down menu.
  11. Enter requirements.
  12. Click Submit, (IN/IP grades are saved once you click submit).
  13. Click on Final Grade Worksheet link to verify grade assignment and to continue grading other students in that course as needed.

Deleting Inadvertent Assignment of Incomplete/In-Progress Grade

  1. This option is only available during Final Grade Processing.
  2. Login to MyISU portal.
  3. Click on the Faculty tab.
  4. Go to Faculty Quick Links.
  5. Click the Incomplete/In Progress Grades link.
  6. Ensure Ungraded is selected from the drop-down menu. If it isn’t, choose it and click Change Selection.
  7. Click on the student's name.
  8. Click the Delete? check box at bottom of form.
  9. Click the Delete button.
  10. Confirm deletion by clicking the Delete? check box, and the Delete button.
  11. To continue grading other students in the course, Click the Final Grade Worksheet link at the bottom of the page.

Completing the Web Grading Process

  1. You may select another course by clicking the Final Grade Summary link at the bottom of the page. This form gives a completion status (no students have been graded, some have been graded, all have been graded) for all courses for which you are the instructor of record. For courses with grades needing to be entered, click the course description to be taken to the Final Grade Worksheet.


  2. When finished entering grades for all courses, click the Final Grade Summary link at the bottom of the Final Grade worksheet to verify all students have been graded.

Important Information

  • Always click Submit Grades before leaving the Final Grade Worksheet or accessing the Incomplete or student link from the Final Grade Worksheet or you will lose your work!
  • Click this link for detailed Incomplete Grading Instructions.
  • Make sure you are not in an enterable field when using the scroll wheel to advance through the page.
  • You will no longer receive incomplete forms or hard copies of the graded rosters. If you need a copy of either for your records, please print a copy. To print, use the print option within your browser.
  • Please login early to identify any problems that you might encounter so that we may address them in a timely fashion. Please call Ext. 2020 if you need assistance.

If a representative is designated to enter grades on behalf of an instructor, chairpersons must contact the Office of Registration and Records at ISU-ORR@mail.indstate.edu and provide an e-mail address for that individual before grades can be entered.

Refer to the chart below to note which day final grading will open for each part of term. Grading will open at 8am on each of the dates listed in the chart. Once final grading for each part of term has begun, grading for that term will remain open until the last day to enter grades.

  • Final grading for Summer I ends Monday, August 11, 2014 at noon
  • Final grading for Summer II ends Tuesday, August 12, 2014 at noon

Note: The grading system will be unavailable each Tuesday between noon and 1pm during the final grading period.

Summer I grading:

TERM DATES SESSION LENGTH GRADING OPENS at 8am
5/12/14 - 8/7/14 13 week 8/8/14
5/12/14 – 7/3/14 8 week 7/4/14
5/12/14 – 6/13/14 5 week 6/13/14
5/12/14 – 6/5/14 4 week 6/6/14
5/12/14 – 5/30/14 3 week 5/30/14
5/19/14 – 5/30/14 2 week 5/30/14
6/2/14 – 8/7/14 10 week 8/8/14
6/2/14 – 7/4/14 5 week 7/4/14
6/9/14 – 8/7/14 9 week 8/8/14
6/9/14 – 7/10/14 5 week 7/11/14
6/11/14 – 6/26/14 3 week 6/27/14
6/14/14 – 7/3/14 3 week 7/4/14
6/16/14 – 7/3/14 3 week 7/4/14
6/22/14 – 8/15/14 8 week 8/15/14



Summer II grading:

TERM DATES SESSION LENGTH GRADING OPENS at 8am
7/7/14 - 8/7/14 5 week 8/8/14
7/14/14 – 8/1/14 3 week 8/1/14
7/20/14 – 7/26/14 1 week 8/1/14



Assistance

Staff in the Office of Registration and Records will be available to answer questions during the office's normal business hours Monday through Friday, 8:00 AM to 4:30 PM at ext. 2020.