Grant Search Engines
ISU maintains memberships to some of the largest grant search engines for the benefit of its faculty and students. It is best if these websites
are accessed via the links on Search Engines page. If you are accessing theses links from a computer off campus you will either have to use
passwords given on the Search Engines page or you may be asked to provide your Sycamore Login.
Pivot (formerly known as the Community of Science) is one of the largest
grant search engines which covers all fields of interest. Search engine may
be used to look for grant opportunities or collaborators ( Expertise).
Go to site »
Foundation Directory Online
This is the largest database of corporate and private foundations in the United States.
Access is provided through funding from the ISU Cunningham Memorial Library.
Go to site »
Grant Resource Center
This search engine is maintained by the Grant Resource Center which is a division of American Association of State Colleges and Universities (AASCU).
This site also provides other useful information such as tips on proposal preparation and email updates on funding opportunities.
Go to site »
The following search engines are available to the public:
- Indiana Youth Institute
Good source for grants opportunities involving children or family initiatives. Sign-up for their weekly electronic newsletter
which has a grant tip each week.
See FUNDRAISING/GRANTS »
This is the main site for all federal grants. It is not useful as a general search engine, but it can be helpful to find a link to a specific agency of
- Yahoo Directory
This search engine is more targeted than the general Yahoo search engine. It is useful in finding professional organizations that often have small grant
programs for their specific area of interest.
- Zyn Systems
This is a clearinghouse website for information on Small Business Innovation Research (SBIR) Opportunities.
Fulbright Scholars Program
The Fulbright Program is administered by the Bureau of Educational and Cultural Affairs of the United States Department of State. This page provides
links to the national site and the ISU procedures to be aware of before studying abroad.
The Fulbright Program was initiated in 1946 for the purpose of promoting mutual understanding between the United States and other countries of the world.
Teachers, students and scholars from around the world are chosen for a variety of educational activities: primarily university lecturing, advanced
research, graduate study, and teaching in elementary and secondary schools.
The Fulbright Program is sponsored by the United States Department of State, Bureau of Educational and Cultural Affairs. Under a cooperative agreement with
the Bureau, the Council of International Exchange of Scholars (CIES) assists in the administration of the Fulbright Scholar Program for faculty and
To learn more about the variety of exchange programs that comprises the Fulbright Program please visit
Fulbright Programs that might be of most interest to ISU faculty and students are:
- The U.S Fulbright Scholar Program sends scholars to approximately 140 countries, where they lecture and/or conduct research for up to
one year (and more than 2 months).
here to apply
- Checkout the list of countries that participate in the Fulbright Scholar Program.
- The Fulbright Specialist Program sends U.S. faculty to serve as expert consultants on curriculum, faculty development, institutional
planning, and related subjects at overseas academic institutions for a period of 2 to 6 weeks.
Go here to apply » (Note: Program has a rolling deadline.)
- The Fulbright U.S. Student Program offers fellowships for U.S. graduating seniors, graduate students, young professionals, and artists to
study abroad for one academic year. The Program also includes an important English Teaching Assistant component.
Find out more »
Please read Faculty Procedures (PDF) regarding acceptance of a Fulbright award.
Grant Search Assistance
If you would like OSP to help with your grant searching please send an email
Include a brief description of the project for which you will be requesting
external funding for and by what date the funding will be needed. It
is recommended that grant search requests should be made a minimum of six
months prior to when the funds are needed
Grant Proposal Process
Prior to proposal submission or contract acceptance the document must be
"routed". The routing process serves to
advise and inform academic administrators such as a department chair and
college dean of possible future project activities of a faculty or staff
member; it also ensures that all Indiana State University compliance
requirements have been met.
What is Routed
All proposals requesting
funding from an external agency,
contracts with other institutions or companies, and any other form
of agreement that specifies
a commitment of ISU resources must be routed.
Final and/or Periodic Reports which require the signature of an
authorized official of the University must also be routed using the
ISU Routing Form for Grant and Contract Performance Reports.
Report Routing Form
How to Route
ISU uses the Cayuse424 software to enable grant submission for most
federal grant proposal and online routing. Once registered into the Cayuse424 system an ISU
administrator/faculty is able to apply his or her signature
electronically for proposal approval.
Learn How to Get Started
When to Route
Proposals/contracts may not be submitted until all required approvals
have been obtained; therefore it is best to start the process well
before the proposal’s due date. For routing purposes the budget should
be in a close to final form, and the narrative can be in rough draft
form. Reviewers should be able to get a clear understanding of the
project and what institutional resources will be required.
Who is Included on Routing
A proposal/contract must include the approvals of each PI, Co-PI and
Senior Personnel named on the project, in addition the Department Chair
and Dean of College for each faculty/staff listed must also approve.
If the project requires support and/or services from other offices on
campus (i.e. Office of Information Technology, Extended Learning, Center
for Community Engagement, etc.) the director of the office must be
included in the routing process.
Approvals from institutional compliance committees may be required prior
to submission; it will depend on what the funding agency requires.
Compliance certification may take some time. Start the process
Please be aware that the Office of Contracts and Grants will not release
any funds until all compliance issues have been satisfied.
Proposal will not be submitted until all
required signatures have been obtained.
Proposal Writing the Short Course
Grant Resource Center
Dept. of Education – Grantmaking at ED
Environmental Protection Agency - Tips on
Writing a Grant Proposal
NIH – Office of Extramural Research, Grants
Policy and Guidance
NSF Funding – How to Prepare Your Proposal
Before developing your budget, make sure you have read the budget
section of your proposal guidelines thoroughly. This section should
specify the upper limit for the budget, which costs are allowed and
unallowed. Every agency has it own set of guidelines; they can range
from very general to very specific.
Contact Lea Hollowell (Lea.Hollowell@indstate.edu or 812-237-8124) in OSP early in
your budget development process. She will assist you with developing a
spreadsheet, determining cost share, finalizing the budget, and guiding
you through the routing process.
Below are links to materials that may assist you in your budget
development. Also checkout the resource center at the office of OSP, we
have current periodicals and other resource materials that may help.
- Budget Checklist
- Budget FAQ
- Sample Budget with Cost Share
- Sample Budget, No Cost Share
- Fringe Benefit Rates
Graduate Assistant Stipends and Fee Waivers in Grants
If you have or plan to pursue external funds and will include graduate assistants in your project, you should be aware that there
are two components of financial support for graduate assistants and fellows. There is the stipend (assistantship), and the tuition
remission (fee waiver).
If the funding agency permits it, you should include funds in your grant request to support both graduate student stipends and tuition
remission. If you are going to request tuition support from the University, you must arrange for this support from the Dean of the
Graduate School. You should contact the Graduate School for current tuition rates.
Before you start writing your proposal read the
guidelines thoroughly. Every agency has their own set of
guidelines. They can range from very general to very specific, right
down to what size/type of font and margins may be used.
Contact Liz Metzger (Liz.Metzger@indstate.edu
or #3228) in OSP early in your narrative development process. She
will help you with guideline compliance, narrative development and
with the final proposal submission.
Below is a list of internet and print materials
that may assist you in your proposal development. Also checkout the
resource center at the office of OSP. We have current periodicals
and other resource materials that may help.
Many individuals and departments participate in the oversight and
administration of sponsored programs at Indiana State University. The
following documents have been prepared to identify the many components
of sponsored programs administration and the individuals or departments
responsible for the oversight of these activities. A description of each
document is provided below.
Institutional Data for Grants and Contracts
Organizational Oversight and Responsibility Flow-Charts:
This document includes a series of six flow-charts that
encompass sponsored programs administration for the inception of the
idea from the closeout of a funded project.
Organizational Oversight and Responsibilities in a Tabular
Format: This document describes in greater detail the same
organizational and individual responsibilities illustrated in the
Policy on Misconduct in Research:
Intellectual Property Policy:
Rate Agreement 2013 - 2017