Conference and Event Services

Start with us to find the best space on the Indiana State University Campus to fit your event needs.

We schedule space in Hulman Memorial Student Union, Tilson Auditorium facilities, Indiana State University Hulman Center and the University Theatre and Atrium in the Bayh College of Education. Interested in other space locations on the Indiana State University Campus? We will assist you in making connections to reserve those spaces.

Let us guide you through the event planning process.

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CONFERENCE SERVICES

By creating partnerships through the University and with external clients, Conference Services assists sponsors in the development, planning, and implementation of quality conferences, workshops, seminars, and special events.

The following administrative and support services can be arranged:

PROGRAM ADMINISTRATION

Develop and monitor program timelines
Provide comprehensive on-site management
Serve as principal University contact for participants and vendors

FACILITIES AND SERVICE PLANNING

Identify facility and service requirements
Plan, reserve and confirm meeting rooms, meal functions, and audiovisual equipment
Negotiate contracts with facility providers
Supervise all logistical arrangements and reservations
Assist with housing arrangements for speakers and attendees

FINANCIAL ADMINISTRATION

Provide estimated expenditures to client for budgeting. Establish realistic registration fees
Collect and deposit registration fees
Receive invoices, process expenses, and pay all bills. Process honorariums
Maintain accurate financial records for reporting purposes, prepare final financial summary report

REGISTRATION SERVICES

Receive and process advance registrations
Access computerized registration system to provide current information
Issue participant acknowledgements
Provide staff for on-site registration desk
Produce printed name tags
Distribute registration packets to include agendas, meal tickets, hotel and restaurant information and other program materials
Send confirmation letters to speakers and participants
Prepare thank you letters to speakers and key conference personnel

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