In accordance with the Family Educational Rights and Privacy Act, conduct records are considered to be "Educational Records"; therefore, students have the right to inspect and review the materials contained in their conduct record subject to office procedures. Additionally, there are ten classes of persons who may be given information from conduct records without the student's prior consent:
Students who are employed as staff (Ex., Assistant Hall
Directors and Resident Assistants in residence hall) or members of
Officials of other schools or school systems in which the student seeks or intends to enroll may have access.
Parents or legal guardians of a dependent student as defined by the Internal Revenue Code may receive notification for a violation of the Code of Student Conduct pertaining to the use or possession of alcohol or a controlled substance as defined in the U.S. Code.
Authorized representatives of the Federal Government as defined in the U.S. Code or State educational authorities may have access.
Officials connected with a student's application for a receipt of financial aid (i.e., banks, Vocational Rehabilitation, scholarship donors) may have access.
State and local officials or authorities to which information is specifically required to be reported or disclosed pursuant to State Statute.
Organizations conducting studies for or on behalf of educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, may have access if:
Such studies are conducted in such a manner as will not permit the personal identification of students by persons other than the representatives of such organizations, and
Such information will be destroyed when no longer needed for the purpose for which it is conducted.
Accrediting organizations may have access in order to carry out their accrediting functions.
Access to conduct records may be granted in compliance with judicial orders or pursuant to any lawfully issued subpoena, subject to office procedures.
Students may give consent for others to have access to their conduct records. Release of information will be permitted if the request (1) is in writing, (2) is signed and dated by the person giving consent, (3) specifies the records information to be released, (4) specifies the reason for the release, and (5) specifies the names of the parties to whom such records are to be released.
Information may be released from the conduct records to appropriate persons in connection with an emergency, if the knowledge of such information is necessary to protect the health and safety of a student or other persons.