Students

STEPS FOR FINDING A PART-TIME JOB

1. Read and follow the instructions for using the Applicant Tracking System for applying for student positions.
    
2. When you apply for a position, employers will review your application. If selected for an interview, you will be contacted by the employer to schedule an interview. If selected for the position, the supervisor will fill complete a referral form. The head of the department (or person designated to make budget authorizations for the department) must sign the blank labeled Department Authorization Signature on the referral form. The referral form must be completed prior to your hire. Return the completed referral form to the Student Employment Office.
3. Go to Student Employment to have your I-9 status checked. If you have never worked for ISU before, or if you do not have a valid I-9 on file, you will be asked to fill one out. In this case, you will need to show a state-issued picture ID and your original Social Security Card or your original birth certificate.
4. In addition to the I-9, you will be asked to complete (or have verified if you have worked for ISU in the past) payroll forms which include Federal Tax Withholding, State of Indiana Tax Withholding, a Direct Deposit form, and a Background Check form.
    
   We like to attach a blank check marked ‘VOID’ to help capture the correct routing and account codes for the Direct Deposit of your earnings in your designated financial institution. You will be notified by email how much is being transferred to your account every other Friday.
5. You may hold more than one work assignment at a time; however, you may not work more than 20 total hours per week in on-campus jobs (37.5 hours per week in summer). All of your earnings will be combined in one earnings transfer to your designated financial institution account every other Friday.
6. When the paper work is complete, you will be handed a receipt that will serve to tell your supervisor that you are eligible to begin working, and, they can expect to find your name on the next Payroll Recap form.
7. When you are on the payroll system, you will be paid every other Friday on the basis of the hours worked during the two weeks prior to the week you are paid. The time sheet your supervisor provides is an official document and you are responsible for filling it out thoroughly and accurately. It will not be processed until it is signed. If you forget to sign your name, your supervisor may not sign your name for you.