Contract Review and Approval Process

Policy 620 Contract Approval, Signatory, and Reporting serves as the ISU contracting policy. All ISU faculty and staff should become familiar with this policy when considering a formal or informal arrangement with a third party. The policy directs the ISU community to specific offices, depending upon the type of contract, for review and approval. It also provides information about signature authority. Faculty and staff are not authorized to sign contracts unless they serve in a role authorized by the policy or directly report to the person with authority and have been delegated authority.

Most contracts for goods and services should be routed through ISU Purchasing and Central Receiving.

The ISU Office of the General Counsel has established a contract routing procedure with contract managers from each division and academic college who have been provided with contract training. Contract managers will then route the contract through a contract management system called Concord for legal, insurance, and other review and approval. Please contact the individual in your division or department to discuss your specific contract needs. If you need any further assistance, please contact Mary Koenig at Mary.Koenig@indstate.edu.

Division of Academic Affairs

Academic Affairs

- Lynn Larimer Lynn.Larimer@indstate.edu 

Bayh College of Education 

- Linda Sperry Linda.Sperry@indstate.edu

- Kelly Andrews Kelly.Andrews@indstate.edu

Center for Global Engagement

- Chris McGrew Chris.McGrew@indstate.edu 

College of Arts and Sciences 

- Melinda Roberts Melinda.Roberts@indstate.edu

College of Health and Human Services

- Kelly Hartzler Kelly.Hartzler@indstate.edu 

- Mark Schaffer Mark.Schaffer@indstate.edu

- Megan Bayler Megan.Bayler@indstate.edu

Bailey College of Engineering and Technology

- Jim Smallwood Jim.Smallwood@indstate.edu

College of Graduate and Professional Studies

- Denise Collins Denise.Collins@indstate.edu

Office of Sponsored Programs/Chief Research Officer 

- Greg Bierly Gregory.Bierly@indstate.edu

- Liz Metzger Liz.Metzger@indstate.edu

Office of the President 

Athletics 

- Dennis Darke Dennis.Darke@indstate.edu 

Office of the President

- Mary Koenig Mary.Koenig@indstate.edu 

Division of Finance & Administration

Budget, Payroll and Risk Management 

- Jolyn Osborne Jolyn.Osborne@indstate.edu 

Purchasing and Central Receiving 

- Dillon Garver Dillon.Garver@indstate.edu 

Division of Student Affairs

- Dr. Heather Webb Heather.Webb@indstate.edu 

Division of University Advancement

- Robyn James  Robyn.James@indstate.edu

Division of University Engagement

- Stefanie Knott Stefanie.Knott@indstate.edu