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Advising Protocols & Procedures
The Advising Session
In order for your advising session to be productive, you need to be prepared. The following checklist will benefit both you and your advisor to gain the most from your meeting. Being prepared is not a request,but a requirement: If you show up unprepared for the advising sessions, be prepared to be sent home to get your affairs in order.
What to do before being advised?
• Review the most up-to-date version of your four year (or more, if necessary) plan in MySam.
• Come up with a tentative schedule for the upcoming term. Remember, you can hold the cursor over any required courses or electives in MYSAM to see when they will offered in the upcoming semester to help map out not only the next semester,but much of the upcoming academic year as desired.
o NOTE: NO TENTATIVE SCHEDULE, NO ADVISING!
• Make an appointment with your advisor. Advisors are listed in the top area of the Worksheet on MySam. Most advisors will send out emails in October and March to announce when and how they will be scheduling appointments. However, feel free to contact your advisor in advance if you want to get cracking. Conversely, please don't ignore emails from your advisor; faculty lives, like yours, are incredibly busy in November and April, and they may not be able to meet with you just because you forgot to make an appointment. Even if you have holds or other issues that may delay registration, please meet with your advisor during Spring/Fall advising periods. Likewise, if you meet with your advisor, and new situations arise (a poor grade in a course, new work hours, etc.) that may necessitate a change of schedule, please do not hesitate to contact your advisor to make sure all is in order with an altered set of courses.
o Priority registration times:
• FALL/SUMMER: Roughly the last week of March through the end
• SPRING: Roughly the last week of October through the end of
REMEMBER: Students who fail to meet during the normal advising sessions or posted office hours may not necessarily be able to register in a timely fashion.
Advising PINs must be obtained prior to registration. In addition to registration, students may need access to their PINs to add and drop courses. These procedures are intended to protect your privacy and to make sure you maintain access to your PIN at a later
date-should it be required.
o Students are responsible a list of their PINS from semester to semester
o Don't Jose your PIN ! ! !! ! !
o PINs are required for ADD/DROP
o PINs must be obtained from your advisor of record
o Administrative/Office staff will not and are not authorized to distribute
• PINs will not be distributed over the phone or email without prior consultation with your advisor about your upcoming semester and academic progress more generally
o Please also note for first year students: University College Advisors may withhold PINs. If you want to change your schedule or add (or drop) a
·course, you will likely need to meet with your UC advisor.
Advisors and advising are an important component of all undergraduate majors. Given the complexity of the SSE program and the total students enrolled in the major, you are encouraged to communicate with your advisor regularly throughout the academic year and not just for the purposes of registration. Should you have questions about the program, Foundational Studies, or the professional education sequence, please feel free to contact your advisor, or the program coordinator, via e-mail or visit them during their posted office hours. Below are some important procedures that will facilitate advising and assist you in identifying your "advisor of record":
o The name of your advisor is clearly indicated at the top of your MySam worksheet
o Make sure you are going to the correct advisor-advisors may change. If you are
unsure,please check with the SSE coordinator.
o If you are having trouble getting in touch with your advisor, please contact the
o Become familiar with the posted office hours of your advisor and visit him/her regularly
o Remember office hours may change every semester
o Students are required to use their MYISU email accounts when contacting their
o Advising information cannot be exchanged via non-ISU email