Coronavirus (COVID-19) and Indiana State University - Employee FAQs

University Leave Time and Health Plans in response to COVID-19

The following information provides workforce guidance related to COVID-19 matters. This guidance will be updated as new information becomes available.

For purposes of this page, items listed in the ‘REQUEST’ column are subject to manager/supervisor and HR approval. Telecommuting request will require VP approval. The application of appropriate solutions will vary among employees based on a variety of considerations (position type, leave balances, etc.).

IF

ACTION

REQUEST

The Vigo County Health Dept. announces a COVID-19 case connected to ISU.

 

 

  • Health Dept. Officials will investigate matter and notify individuals believed to have come into close contact with infected person.

 

  • Stay alert Health Department and University announcements. You will be notified if Health Department officials believe that you were at risk to exposure.

You are diagnosed with COVID-19 or stay home due to an illness.

 

 

  • Inform your supervisor and HR
  • Request to use leave
  • Inquire to work from home if possible
  • Continue medical treatment. (See #4)

 

  • Vacation or sick leave. (See #1)
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Absence without pay and without vacation or sick leave accruals if no other leave time is available. (See #3)

You are sent home by your supervisor even though you think you are well enough to work.

 

  • Inform HR
  • Request to use accrued leave time
  • Inquire to work from home if possible
  • Seek medical attention
  • Vacation or sick leave. (See #1)
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Absence without pay and without vacation or sick leave accruals if no other leave time is available. (See #3)

You don’t want to come to work because you are concerned of being exposed to COVID-19.

 

  • Discuss with your supervisor and HR about your options. All requests will require supervisory approval.
  • Vacation or sick leave. (See #1)
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Absence without pay and without vacation or sick leave accruals if no other leave time is available. (See #3)

 

You exhausted all vacation and sick leave accruals.

  • Discuss with your supervisor and HR about your options
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Leave without pay and without vacation or sick leave accruals. (See #3)
  • Contact HR to check if Sick Leave Donation is available. (See #7)

You have sick leave you would like to donate to COVID-19 Pool.

  • Contact HR with additional questions

My child’s school is closed because of COVID-19, but the child is not sick. Can I bring them to work?

 

  • You should not bring your child to ISU’s campus if the child’s school is closed because of COVID-19. (See #9)

 

  • Vacation or sick leave. (See #1)
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Absence without pay and without vacation or sick leave accruals if no other leave time is available. (See #3)

 

You have or provide care for a spouse, child, parent or person residing in your household quarantined or ill due to COVID-19.

 

  • Inform HR
  • Request to use leave
  • Inquire to work from home if possible
  • See #4 for additional information.
  • Vacation or sick leave. (See #1)
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Absence without pay and without vacation or sick leave accruals if no other leave time is available. (See #3)

I do not feel well. What do I do?

 

  • Notify your supervisor
  • Stay home until you have been fever free for at least 24 hours without the use of fever reducing or other symptom altering medicine.

 

 

  • Vacation or sick leave. (See #1)
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Absence without pay and without vacation or sick leave accruals if no other leave time is available. (See #3)

I am sick and need to see a doctor.

 

  • If you are unable to get in to see your family doctor you may want to use Live Health Online . This is a convenient and cost effective option for ISU employees on either of the University Health Plans.
  • Vacation or sick leave. (See #1)
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Absence without pay and without vacation or sick leave accruals if no other leave time is available. (See #3)

I want to self-quarantine.

 

  • Inform your supervisor and HR
  • Inquire to work from home if possible
  • See #4 for additional information.
  • Vacation or sick leave. (See #1)
  • Work from home if your ISU position is eligible for remote work or an alternative work schedule. (See #2)
  • Absence without pay and without vacation or sick leave accruals if no other leave time is available. (See #3)

ADDITIONAL NOTES:

1. Vacation or sick leave can be requested if available. You can check vacation and sick leave accruals at Employee Self Service under Leave Benefits or contact HR.

2. Temporary telecommute. Position must be eligible for remote work or an alternative work schedule. In order to telecommute, an employee must have supervisor, VP and HR approval before any remote work occurs. Remote work is not substitute for dependent care. Employees approved to work remotely are expected to perform their work as usual. Please contact HR with any questions.

3. Unpaid leave of absence can be requested if an employee exhausted vacation or sick time or does not have leave benefits available. Unpaid leave of absence must have supervisor approval. Unpaid leave will be without pay and without vacation or sick leave accruals. Temporary employees are ineligible for an unpaid leave of absence.

4. Follow the CDC Guidelines on medical treatment, self-quarantine, etc.

5. Temporary employees do not receive pay for time not worked or any paid leave benefits.

6. If you would like to donate a portion of your sick leave balance (up to 150 hours), please complete Sick Leave Donation Form the and indicate COVID-19 Pool in the recipient. These hours will only be utilized for that specific need.

7. If you have exhausted all sick and vacation accruals, you are eligible to receive Donated Sick Leave if available. Temporary employees are ineligible for Donated Sick Leave.

8. Consistent with the Indiana State Department of Health’s Guidance for Providers on School Closings, children at home because of the closure of impacted schools are advised to stay home and not go out in public places.

HR Related FAQ’s in response to COVID-19

Should a supervisor require an employee who is out sick (not due to COVID-19) to provide a health care provider’s note?

No. Managers should actively encourage sick employees to stay home, but should not require employees who are sick to validate their illness. Health care provider offices and medical facilities may be extremely busy and not able to provide such documentation in a timely way. Supervisors who have questions should contact the Office of Human Resources.

Can Indiana State University prohibit an employee from coming to work if they are known to have contracted COVID-19, or have come into close contact with someone who has?

Yes. Indiana State University is obligated to provide a safe workplace and may take necessary and reasonable steps to minimize health risks for its employees, such as requiring that employees not come to work if they have COVID-19.

If an employee has had very close contact with a person who has been diagnosed with COVID-19 (such as living in the same household), the employee should be told to watch carefully for symptoms. Employees should stay home and follow the Vigo County Health Department and Indiana State Department of Health recommendations if COVID-19 symptoms develop, and should go home immediately if COVID-19 symptoms occur at work.

If a building I work in is closed, can I work if I am not sick?

If you are affected by a building or unit closure or cancellation of classes, you will be assigned an alternative work assignment or location, if possible. Working from home may also be a possibility, however employee must have supervisor, VP and HR approval before any remote work occurs. 

If no alternative work assignment or location is available, the affected staff employees are to cover the time away from work with accrued leave time or be absent without pay and without vacation or sick leave accruals, if leave time accumulations are exhausted.

If an alternative work assignment or location is available and you choose not to accept it, the affected staff employees are to cover the time away from work with vacation leave time or be absent without pay and without leave accruals, if leave vacation time accumulations are exhausted. Employees should consult with their supervisor prior to taking leave.

If classes are cancelled or move to an online format, but the campus is not closed, what options are available to me if I do not want to work?

If your unit is open and you choose not to work, you may request to take vacation leave; however, your supervisor is not required to approve your time off request if your department is short on staff or the unit or university have other operational needs. If your vacation leave hours are exhausted, your absence will be without pay and without vacation or sick leave accruals. Any leave without pay requires supervisor approval. Employees should consult with their supervisor about working from home, if applicable.  Employee must have supervisor, VP and HR approval before any remote work occurs. 

Does Indiana State University Health plans cover medical expenses associated with treatment for COVID-19?

Yes. You will have the same coverage that is currently available for any emergency or non-emergency illness, subject to the normal deductible, copay, or out-of-pocket amounts associated with your medical plan. For additional information visit the Health Coverage page on ISU Employee Benefits Webpage.

Should returning international travelers self-quarantine?

Yes. In accordance with CDC guidelines, those who choose to travel to countries with a CDC level 3 travel advisory for coronavirus must self-quarantine for 14 days and must seek an assessment with a health care provider before returning to campus.

Those traveling from a level 2 country are advised that 14-day self-quarantine is recommended. Anyone who is self-quarantined should follow the CDC guidelines .

Contact

For inquiries, please call 812-237-3829.
Hours: Mon-Fri 8am-4:30pm