Policy Library


511 Staff Criminal Background

Authority: Approved by the Board of Trustees
Last updated on: February 17, 2012

511.1 Policy

Effective July 1, 2007, criminal background checks will be performed on all new Staff, and student employees working in financial areas or areas with access to sensitive electronic information.

511.2 Timing of Criminal Background Check

When practical, the criminal background check will be performed before an offer of employment is made. In cases where the hiring department needs immediate employment, a conditional offer of employment will be made pending satisfactory results on the background check. It is expected that results of such checks will be available within five (5) working days.

511.3 Criminal Convictions Disclosed on Applications for Employment

If a criminal history check reveals convictions which the applicant disclosed on the application for employment, a panel of individuals will evaluate each conviction(s), including any additional information the individual provides, before the offer of employment is either confirmed or withdrawn. Relevant considerations will include, but are not limited to, the nature and number of the convictions, their dates, and the relationship that a conviction has to the duties and responsibilities of the position. Any decision to accept or reject an individual with a conviction is solely at the discretion of Indiana State University. (All related information will be treated as confidential, and protected as such.)

511.4 Failure to Report Criminal Conviction

If unreported convictions are revealed in the criminal history check, the offer of employment will be withdrawn and, if employed, the individual will be separated from employment, unless the individual can show that the report is in error. The decision to reject or terminate an individual with an unreported conviction is solely at the discretion of Indiana State University.

Related Information

Policy Administrator:
Office of Finance and Administration
Policy Contact:
Employee Relations
Rankin Hall Room 300
(812) 237-4115
ISU-HumanResources@mail.indstate.edu
Procedures and Standards:
Policy History:
Policy 511 was approved by the ISU Board of Trustees on June 22, 2007; addition of 511.1 and deletion of 511.1.1 on February 17, 2012.