Instructions for Completion of 3-week Attendance Reports

Begins: 8:00 a.m. Monday, September 11, 2023
Deadline: 4:00 p.m. Friday, September 15, 2023

Instructions

• Go to the MyISU Cloud and log in.
• Click on the Faculty Self-Service badge.
• Click on the Reporting Services tab.
• Click the 'Attendance Reporting' link under the 'Miscellaneous' heading.
• Choose Fall 2023 from the drop-down box. Click Submit.
• Click on the course title.
• “Select One" is the default status. If a student has been in attendance, select the "Attended" status from the drop-down box for the individual student. If a student has never been in attendance, select the “Never Attended” status from the drop-down box for the individual student.
• Click Submit Changes.
• When you are finished entering attendance information for all students, click the Attendance Reporting Checkout link from the Faculty Menu or from the bottom of the Attendance Reporting worksheet. This form gives a status (No students have been processed, Some students have been processed, All students have been processed) for all courses for which you are the instructor of record. For courses with attendance information needing to be entered, click the course title to be taken to the Attendance Reporting Worksheet.

Helpful Guidelines

• 3-week attendance reporting will be expected for all enrolled Graduate and Undergraduate students and students that dropped or withdrew from a course during week 2 or 3 of the semester for financial aid purposes.

  • Instructors can contact Canvas Support at 812-237-2910 or isu-ids@indstate.edu to have a student's Canvas record temporarily re-enabled if they need access to see information submitted by the student to assist in determining attendance. 
• Attendance is defined as academic activity, virtual or otherwise. Academic related activities include but are not limited to:
  • Physically attending class
  • Submitting an assignment
  • Taking an exam
  • Attending a study group
  • Participating in an online discussion (Important: Logging into an online class without active participation is not considered academic attendance for Title IV purposes)
• The report lists names of students officially registered for the course. If a student is attending but does not appear on your roster, that student is not officially enrolled in your course. Please follow up with the student.
• You will need to select "Attended" or "Never Attended" for each student in the course.
• Students who are reported as “Never Attended” in all of their courses will be withdrawn from the semester.
• Quick Tip: Once you’re on a specific course attendance screen –
  • Click on the first student's ‘Not Selected’ window.
  • Type A for Attended or N for Never Attended.
  • Press the Tab key twice to move to the next student.
  • Type A for Attended or N for Never Attended.
  • Press the Tab key twice to move to the next student.
  • And so on until the last student has an A or N.
  • Press the Tab key one more time to ‘Submit Changes’ and press Enter.
• If you are a teaching assistant and cannot access your course(s) via Faculty Self-Service, then you will need to have your department request that you be added as an instructor on the course(s) here. You will also need to sign a FERPA acknowledgement here.

Progress Notifications

Department progress notifications will be sent via email to deans, chairpersons and their designated representatives at:

• 9:00 AM, Wednesday, September 13 - Chairs

• 9:00 AM, Thursday, September 14 - Deans and Chairs

• 1:00 PM, Thursday, September 14 - Chairs

• 9:00 AM, Friday, September 15 - Deans and Chairs

• 1:00 PM, Friday, September 15 - Deans and Chairs

If a representative is desired, Deans or Chairpersons should complete a Data Request ticket here with the name and ID of the designee.