Student Organization Reservation Process
Step 1: Submit a fully completed Campus Recreation Reservation Request Form to the offices of the Student Recreation Center or email the form to the Reservations Staff. Requests for reservations for philanthropy events and large events need to be submitted at least 60 days in advance and any other events at least 30 days in advance. If supplies (tables, chair, trash totes, and stage pieces) are needed those will need to be ordered at least 14 days in advance.
Step 2: The reservation request will be reviewed by the Campus Recreation department and approved or denied based on the facility availability, type of event requested, and capacity of the facility requested. Once approved or denied, a notification will be sent via email.
Step 3: Upon approval, a meeting with the Reservations Manager will need to be set up to discuss the details of your event. Completed forms of the Special Event Intake Form, a Certificate of Insurance ($1 million minimum) from your insurance carrier, and any other forms that pertain to your event specifically will need to be brought to the meeting. Fees will also be discussed at the meeting if needed.
Step 4: Following the meeting with the Reservations Manager, attending the Special Event Committee Meeting and presenting your event is required. At this meeting, the event representative will have a chance to communicate with all individuals to better discuss the event and communicate regarding risk management, university liability, and other factors. Meeting attendees include representatives from the following areas: Campus Recreation, Reservations, Associate Vice President, Risk Management, Sodexo, Campus Life, HMSU, Library, Public Safety, Facilities Management, Grounds, Environmental Safety, and others.
Step 5: Once all of the steps are completed and payment is received the reservation request is confirmed. If the organization wishes to cancel they need to communicate with the Reservations Manager at least 7 business days in advance.
Student Recreation Center
601 N. 6th St.
Terre Haute, IN 47809
Welcome Desk (SRC)
Membership Services (SRC)
Intramural/Club Sports (SRC)