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WABASH VALLEY COLLEGIATE SHRM CHAPTER OF ISU & SMWC BY-LAWS
ARTICLE I - NAME
The name of the organization shall be Wabash Valley Collegiate SHRM Chapter of ISU.
National Affiliation. Wabash Valley Collegiate SHRM Chapter of ISU, hereinafter referred to as the chapter, shall be affiliated with the Society for Human Resource Management, hereinafter referred to as SHRM.
ARTICLE II - OBJECTIVES
The purposes of the chapter shall be as follows:
A. To provide Indiana State University students with the opportunity to gain knowledge and insight into the effective management of personnel in the field of Human Resource Management through affiliation with the Wabash Valley Professional Chapter of SHRM and the National SHRM organization.
B. To promote the exchange of work-related experience of established business professionals with the theoretical academic perspectives of student and faculty members through open forums and information exchanges.
C. To encourage the acquisition, growth and continuation of our respective careers in Human Resource Management through expanded knowledge, camaraderie, respect and mutual support among chapter members and through our affiliation with national, sponsoring and other student chapters.
D. To achieve these purposes, there shall be no discrimination in individual membership or chapter affiliations because of race, religion, sex, age, sexual orientation, or national origin.
ARTICLE III - MEMBERSHIP
Any student enrolled in classes at Indiana State University may become a member of this chapter. Equal membership privileges will be given to all members of this organization. This chapter shall not discriminate against any member or potential member in any way. Students wishing to join this organization should become a dues-paying student member of the National SHRM the semester they start attending meetings. Only officer must become dues-paying student members of the National SHRM organization.
Except as protected by federal or legislative act, this organization shall not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, ancestry, age, marital status, disability, or status as a Vietnam era or disabled veteran in the conduct of its activities or the selection of its members.
ARTICLE IV- OFFICER ELECTIONS
Elections for all positions shall be held annually at a time designated by the Executive Committee, but should allow sufficient time for a smooth transition and sharing of information between outgoing and incoming officers. Elections should be held no later than four weeks before the end of Spring Semester.
Student officers who wish to continue in their current position and run for a second may do so with the Advisor’s approval. Elections will be conducted through private ballot. The Faculty Advisor and at least one graduating senior chapter member will count the votes.
If needed, the President shall fill a sudden vacancy on the Executive Council by appointing a temporary replacement. The matter shall then be brought to the attention of the general chapter membership. The membership will nominate and elect a fellow chapter member for the vacant position. In case of more than one candidate for a position, whoever captures the majority of votes is elected. In the event membership becomes dramatically low and the electoral process becomes ineffective, the
Faculty Advisor(s) may interview the remaining members of this general membership and appoint them to positions stated in these Bylaws in which the individuals will then represent this student chapter accordingly.
If the Faculty Advisor(s) position becomes vacant, the general membership of this chapter will nominate a professor of the Indiana State University Human Resources Development and Performance Technologies Department. An offer to fill the vacant position will then be presented to the professor for acceptance. The acceptance must be completely voluntary. Any advisor must be a member of national SHRM. The advisory position must be filled by at least one Faculty Advisor.
ARTICLE V- OFFICERS
Any organization member in good academic standing (maintaining a 2.0 GPA, not under academic probation) is eligible to hold office. Officers will be elected by majority vote of the members present. The officers of this organization shall be:
The President is responsible for chairing the meetings, chairing the executive committee, and general leadership of the chapter. The President is responsible for financial reporting and accountability, the financial account in Indiana State University’s Controller’s Office, and receiving and disbursing monies of the chapter. The President is also responsible for preparing monthly meeting agendas, sign-in sheets, and arranging to get and send out the parking passes for visitors. The President will serve a one-year term.
The Vice-President is responsible for chairing the meetings and chairing the executive committee in the absence of the President. The Vice-President will plan and facilitate the New Member Orientation meeting in the Fall semester. The Vice-President will serve a one-year term.
The Secretary is responsible for recording the minutes of the meeting. The secretary will serve a one-year term.
The Treasurer is responsible for financial reporting and accountability, financial account in Indiana State University controller’s office, and receiving and disbursing monies of the chapter. The treasurer will serve a one-year term.
PUBLIC RELATIONS DIRECTOR
The Public Relations Director is responsible for Public Relations, Marketing and Advertising. The PR Director is responsible for collecting and creating both the Fall and Spring semester newsletters. The PR officer is also responsible for maintaining a chapter website and sending fliers for each meeting. The Public Relations Director will serve a one-year term.
The historian is responsible for maintaining records and keeping documents of the chapter in the yearly SHRM binder. The Historian will serve a one-year term.
ARTICLE VI-EXECUTIVE COUNSIL
Management of chapter practices, procedures and activities shall be vested in the Executive Council, which will consist of officers elected from this student organization. This chapter will decide qualifications of these officers, as necessary. These decisions must meet with the approval of the chapter Faculty Advisor. (General duties and stewardship of each executive position can be listed below).
As all members of the Executive Council perform specific administrative functions, all officers are to openly assist each other as needed in the efficient and professional performance of their respective duties.
ARTICLE VII – MEETINGS OF MEMBERS
Notice of the time and place of each meeting shall be served not less than seven (7) or more than fourteen (14) days before the meeting. Five (5) voting members present at any meeting shall constitute a quorum. Such quorum may, by majority vote of the members present, transact any business, which may properly be brought before the meeting, except as otherwise indicated in these Bylaws. A meeting may be adjourned or recessed by majority vote of the members present whether or not a quorum is present. At all meetings of the members, the President, or if absent, the Vice President, shall preside as Chairperson. In the absence of said officers, the Chairperson shall be elected by a majority of the members present. Every regular member of the chapter in good standing shall be entitled to one vote on any matter of the chapter's business to be acted upon by vote of the membership.
ARTICLE VIII - PARLIIAMENTARY PROCEDURE
Robert's Rules of Order shall govern all parliamentary procedure, unless otherwise specified.
ARTICLE IX: AMENDMENTS
The Bylaws of this chapter may be amended, at any time, by the deciding vote of the general membership. That is, 2/3rds of the chapter must agree to any policy change. The officers of the Executive Committee shall be responsible for notifying all members of an upcoming amendment proposal and vote. The membership shall be notified at least two weeks prior to any amendment-voting meeting. The Faculty Advisor will be required to attend and supervise any/all of these meetings.
ARTICLE X: UNIVERSITY COMPLIANCE
This organization shall comply with all policies and regulations of Indiana State University, as well as with all local, state, and federal laws.
ARTICLE XI: STATEMENT OF NOT-FOR-PROFIT STATUS
This is a not-for-profit organization.
ARTICLE XII: NON-HAZING
Hazing is strictly prohibited in connection with the activities of this organization. Hazing shall be defined as any conduct which subjects another person, whether physically, mentally, emotionally, or psychologically, to anything that may abuse, degrade, or intimidate the person as a condition of association with the organization, regardless of the person’s consent or lack of consent.
ARTICLE XIV: INDEMNIFICATION CLAUSE
The organization should not be required to indemnify the University with regard to the group’s activities on or off campus.